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File #: RS-21-107    Version: 1 Name: Annual HVAC maintenance and repair with The Brandt Companies
Type: Resolution Status: Passed
File created: 7/14/2021 In control: City Council
On agenda: 8/10/2021 Final action: 8/10/2021
Title: Consider a memorandum/resolution authorizing maintenance and repair of HVAC equipment by The Brandt Companies, LLC in an amount not to exceed $80,500 in Fiscal Year 2021.
Sponsors: Finance Department, City Attorney Department, Aviation Department, Community Development Department
Attachments: 1. Staff Report, 2. Contract, 3. Certificate of Interested Parties, 4. Presentation
Title

Consider a memorandum/resolution authorizing maintenance and repair of HVAC equipment by The Brandt Companies, LLC in an amount not to exceed $80,500 in Fiscal Year 2021.

Summary

DATE: August 3, 2021

TO: Kent Cagle, City Manager

FROM: Jonathan Locke, Executive Director of Finance

SUBJECT: HVAC Maintenance and Repair

BACKGROUND AND FINDINGS:

The City has an inventory of approximately 400 heating ventilation and air conditioning (HVAC) units that vary in complexity, size and type. Building Services uses HVAC vendors to assist in the maintenance and repair of the City’s HVAC units with a budget of $236,389. Building Services uses The Brandt Companies, LLC for the maintenance and repair of large complex chiller and boiler units. The Police Department uses The Brandt Companies, LLC to service all units within their buildings independently of work orders that Building Services manages. In 2019, the Police Department entered into a two-year maintenance and inspection agreement with the Brandt Companies, LLC in the amount of $51,169.68; $25,584.84 annually (City Council Memorandum 19-105R).

The Brandt Companies, LLC provides repair and maintenance services through the Texas Buyboard purchasing cooperative, contract 631-20, that expires November 30, 2023. Currently, the City has spent $43,431 with The Brandt Companies for HVAC maintenance and repair, $12,792.42 of the amount is from the Police Department's maintenance and inspection agreement. With the warmer months approaching, the Building Services Division estimates about $37,000 in additional HVAC maintenance and service repairs to include the remaining service contract payments for the Police Department prior to yearend. Not including the Police Department's maintenance and inspection agreement, the three-year average cost of HVAC maintenance and repair services provided by The Brandt Companies in August and Sept...

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