TITLE
Consider a memorandum/resolution authorizing the City Manager to execute an amendment to a previously approved advance funding agreement (AFA) amendment with the Texas Department of Transportation (TxDOT) to design and construct an extension to Rosewood Drive and Heritage Oaks Hike and Bike Trail, Segment 3.
SUMMARY
DATE: December 5, 2017
TO: Ronald L. Olson, City Manager
FROM: David Olson, Executive Director of Public Works
SUBJECT: AUTHORIZE THE CITY MANAGER TO AMEND AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO DESIGN AND CONSTRUCT AN EXTENSION TO ROSEWOOD DRIVE AND HERITAGE OAKS HIKE AND BIKE TRAIL SEGMENT 3.
BACKGROUND AND FINDINGS:
On September 25, 2015, the Killeen - Temple Metropolitan Planning Organization (KTMPO), in cooperation with the Federal Highway Administration, issued a call for project nominations for the Surface Transportation Program Metropolitan Mobility (STPMM) funding. Under the program, 80% of eligible project costs can be reimbursed with the nominating entity providing at least 20% of the project’s allowable costs.
On October 27, 2015, the City Council authorized the City Manager to submit a STPMM application for the extension of Rosewood Drive and Heritage Oaks Hike and Bike Trail, Segment 3, hereinafter called Rosewood Extension (CCM/R 15-123R). On November 10, 2015, the City of Killeen submitted an application to KTMPO requesting $6,000,000 for the 2015 STPMM Call for Projects. The City was awarded a total amount of $5,003,585 for the Rosewood Extension project.
On March 22, 2016, the City Council authorized the City Manager to enter into an Advance Funding Agreement with the TxDOT for the design and construction of an extension to Rosewood Drive and Heritage Oaks Hike and Bike Trail Segment 3. The cost associated with this agreement was $47,646 for administrative fees.
Additional funds became available from KTMPO. This amendment represents the addition of $356,414 in federal funding for the referenced project.
THE ALTERNATIVES CONSIDERED:
There are two alternatives to consider in this instance: 1)Reject the amendment and proceed with the current AFA. 2) Accept the amendment offering additional federal funds for the construction of this project.
Which alternative is recommended? Why?
City staff recommends that City Council authorize the City Manager to execute the amended AFA accepting the offer of additional federal funds for the Rosewood Drive Extension/Heritage Oaks Hike & Bike Trail projects.
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
There is no cost to the City of Killeen for this amendment. This amendment will reduce the overall cost of the referenced construction project in the amount of $356,414.
Is this a one-time or recurring expenditure?
One time
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
City staff recommends that the City Council authorize entering into an Advance Funding Agreement Amendment with the Texas Department of Transportation for the Surface Transportation Program Metropolitan Mobility and further authorize the City Manager to execute the same.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Advanced Funding Agreement Amendment