TITLE
Consider a memorandum/resolution authorizing the City Manager to enter into a professional services agreement with Mitchell and Associates, Inc. for the design of the Rosewood Drive Extension project.
SUMMARY
AGENDA ITEM
CONSIDER A MEMORANDUM/RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH MITCHELL AND ASSOCIATES, INC. FOR THE DESIGN OF THE ROSEWOOD DRIVE EXTENSION PROJECT
ORIGINATING DEPARTMENT
Public Works - Transportation/CIP Division
BACKGROUND INFORMATION
On September 25, 2015, the Killeen-Temple Metropolitan Planning Organization (KTMPO), in cooperation with the Federal Highway Administration, issued a call for project nominations for the Surface Transportation Program Metropolitan Mobility (STPMM) funding. Under the program, 80% of eligible projects costs can be reimbursed with the nominating entity providing at least 20% of the projects allowable costs.
On October 27, 2015, the City Council authorized the City Manager to submit a STPMM application for the extension of Rosewood Drive and Heritage Oaks Hike and Bike Trail, Segment 3, hereinafter called Rosewood Drive Extension (CCM/R 15-123R). On November 10, 2015, the City of Killeen submitted an application to KTMPO requesting $6,000,000 for the 2015 STPMM call for projects. The City was awarded a total amount of $5,003,585 for the Rosewood Drive Extension project.
On February 9, 2016, the City Council authorized the City Manager to submit a Transportation Alternatives Program (TAP) application for the Heritage Oaks Hike and Bike Trail, Segment 3A (CCM/R 16-013R). On February 22, 2016, the City of Killeen submitted an application to KTMPO requesting $600,000 for the 2016 TAP call for projects. The City was awarded a total amount of $600,000 for the Rosewood Drive Extension project design. The advanced funding agreement (AFA) is forthcoming.
It is also the City staff’s intent to compete for an additional $356,415 in FY ’18 Category 7 funds through KTMPO once funds are identified and a call for projects is issued (estimated to be in January 2017). If successful in securing the additional funds, the City’s cost participation will be $2,755,000 and the federal reimbursement amount will be $6,000,000.
On March 22, 2016, City Council authorized entering into an AFA with the Texas Department of Transportation (TxDOT) for Rosewood Drive Extension and the Heritage Oaks Hike and Bike Trail, Segment 3 project; accepting the STPMM funds; and committing to the design and construction of the project (CCM/R 16-032R).
DISCUSSION/CONCLUSION
The proposed project entails constructing a five (5)-lane roadway, including a bridge over Trimmier Creek and extending the existing Rosewood Drive south to Chaparral Road. The proposal also includes the continuation of Heritage Oaks Hike and Bike Trail, Segment 3, which will connect the existing trail along Rosewood Drive, to Harker Heights Purser Family Park and to the Heritage Oaks Park area and the recently-awarded Heritage Oaks Hike and Bike Trail, Segment 4.
In accordance with City Council’s previous direction, City staff proposes entering into a professional services agreement with Mitchell & Associates, Inc. that conforms to the requirements and deadlines associated with the AFA entered into between the City and TxDOT and provides for engineering design, surveying, and environmental clearance services for the Rosewood Drive Extension and Heritage Oaks Hike and Bike Trail, Segment 3 project.
FISCAL IMPACT
The total fiscal impact associated with this agreement is $741,623. Funding in the amount of $750,000 is available in account 351-3446-434.66-02.
RECOMMENDATION
City staff recommends that the City Council authorize the City Manager to enter into an agreement with Mitchell and Associates, Inc., for a professional engineering services agreement for the design of the Rosewood Drive Extension and Heritage Oaks Hike and Bike Trail, Segment 3 project, in the amount of $741,623 and that the City Manager be authorized to execute any and all change orders or supplemental agreements within the amount established by state and local law.