Title
Consider a memorandum/resolution authorizing the award of Bid No. 24-23 Transfer Station Crane to Waste Systems Equipment, Inc., in an amount not to exceed $310,556.
Body
DATE: March 19, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize Award of Bid No. 24-23, Transfer Station Grapple Crane to Waste Systems Equipment, Inc.
BACKGROUND AND FINDINGS:
The Transfer Station relies on two stationary grapple cranes, both of which are Builtrite Model 2100, acquired in 2015 and 2019. These cranes play a vital role in the Transfer Station's operations, ensuring that each departing trailer is loaded to its maximum capacity. They play a crucial role in compacting municipal solid waste and ensuring uniform distribution within the trailers. However, the Builtrite 2100 acquired in 2015 has reached the end of its operational lifespan, frequently experiencing overheating issues necessitating shutdowns. The absence of these cranes would likely lead to considerable delays, backups, and increased transportation costs.
On January 25, 2024, the Purchasing Department received three (3) bids, from two (2) companies, in response to Bid No. 24-23 for the Transfer Station Crane.
|
Bid Vendors |
Bid Amount |
|
Waste Systems Equipment, Inc. |
$310,556 |
|
National Equipment Dealers (2100) |
$388,929 |
|
National Equipment Dealers (2150) |
$436,135 |
Following a thorough evaluation of the bids, Waste Systems Equipment, Inc. emerged as the most advantageous option for the city. Waste Systems Equipment, Inc. serves as a reputable dealer for Rotobec Equipment, renowned for over 45 years of manufacturing on-site waste compaction solutions. Rotobec Equipment is acclaimed for its innovative designs, prioritizing reliability and durability, and incorporating cutting-edge technologies throughout its production processes.
The City of Killeen Transfer Station must remain in compliance with Texas Commission on Environmental Quality (TCEQ) rules and regulations to maintain the City of Killeen MSW Transfer Station Registration No. MSW 40209.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Bid documents were made available through the City of Killeen Purchasing Department. Advertisements were made in the Killeen Daily Herald on January 7 and 14, 2024, and on the City’s website. At the close of the bidding process, on January 25, 2024, at 2:00 p.m., three (3) bids were received for this project; the bids were opened and read aloud via Zoom.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The FY 2024 expense is in an amount not to exceed $310,556 for the purchase of a crane replacement at the Transfer Station.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funds are available in the Solid Waste CIP Fund in account 388-8834-493.61-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 24-23, Transfer Station Crane to Waste Systems Equipment, Inc. and authorize the City Manager, or his designee, to execute a letter of agreement with Waste Systems Equipment, Inc. in an amount not to exceed $310,556.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bids
Agreement
Certificate of Interested Parties
Presentation