Title
Consider a memorandum/resolution awarding a contract to The Roof Company for roof repair to the Fleet Services building in the amount of $159,707.
Summary
DATE: September 20, 2022
TO: Kent Cagle, City Manager
FROM: Leslie Hinkle, Executive Director of Community Development
SUBJECT: Fleet Services Roof Hail Damage Repair
BACKGROUND AND FINDINGS:
On April 12, 2022, the Fleet Services building suffered major hail damage to their roof. Insurance proceeds will cover repair to the roof, after the deductible of $10,000 is met. The Roof Company (TIPS #6929) submitted a proposal to completely re-coat the existing roof to include a moisture scan over entire roof to detect any wet insulation, clean existing roof for prep, all new materials and services.
Warranty includes fifteen (15) years for materials and labor. Required equipment, and disposal of roof restoration and related debris is the responsibility of the Roof Company.
THE ALTERNATIVES CONSIDERED:
1) Do not repair existing roof at the Fleet Services building.
2) Repair the existing roof at the Fleet Services building.
Which alternative is recommended? Why?
Alternative #2 is recommended to prevent future water penetration, and damage to interior components of the Fleet Services building.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract satisfies the state competitive bidding requirements as stated in Texas Local Government Code, section 271.102, subchapter F: a local government that purchases goods or services under this subchapter satisfies any state law requiring local government to seek competitive bids of the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The expenditure is in the amount of $159,707.
Is this a one-time or recurring expenditure?
One-Time
Is this expenditure budgeted?
Yes, funds are available in the Fleet Services Internal Service Fund account 601-2033-415.44-85.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager or his designee to executive a contract with The Roof Company, for the hail damage repair to the existing roof at the Fleet Services building in the amount of $159,707 and to execute any change orders in an amount allowed by state law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Certificate of Interested Parties