Title
Consider a memorandum/resolution to approve the Killeen Arts Commission rule changes to be effective October 1, 2022.
Summary
DATE: September 20, 2022
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Interim Executive Director of Finance
SUBJECT: Arts Commission Requested Rule Changes
BACKGROUND AND FINDINGS:
The Killeen Arts Commission Rules and Regulations provide the basic framework for the Arts Commission to administer grants for the arts. Revisions have been approved several times to enhance the operation of the Commission and facilitate the Commission in accomplishing its mission. The rules were last revised in April 2020.
Beginning in May 2022, the Arts Commission's Rules and Regulations subcommittee and City staff reviewed the current document and presented recommended changes to the Arts Commission for discussion and consideration. In July 2022, the Commission voted to accept the changes and to approve the document. The changes to the rules and regulations must be approved by City Council to be effective.
Significant changes include:
Section II.201. Quorum. (Page 3)
Added language to read that the chair may be used to establish a quorum;
Section II.204. Regular Meetings/Recording of Votes
Added language to read that the chairperson can vote if needed to establish a quorum;
Section VI.604.A. Required Grant Conditions
Changed language to read that for startup grants of up to $3,000 or Minor and Major grants for each $5,000 granted by the Arts Commission, the grantee shall submit proof that at least one (1) hotel or motel rooms within the City of Killeen were utilized by patrons or vendors.
THE ALTERNATIVES CONSIDERED:
There are three alternatives to consider:
1) Do not approve the requested changes;
2) Modify the requested changes; and/or
3) Approve the requested changes.
Which alternative is recommended? Why?
Staff recommends alternative 3 to approve the requested changes to the Arts Commission Rules and Regulations.
CON...
Click here for full text