Title
Consider a memorandum/resolution approving a Professional Services Agreement with Garver, LLC, for the Killeen Fort Hood Regional Airport (KFHRA) Taxiway B Rehabilitation project, in the amount of $889,100.
Summary
DATE: August 16, 2022
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Professional Services Agreement with Garver, LLC
BACKGROUND AND FINDINGS:
The City was offered an Airport Improvement Program (AIP) Grant in the amount of $5,444,499 to fund the majority of the Taxiway B Rehabilitation project at the Killeen-Fort Hood Regional Airport (KFHRA). The matching funds will come from the FAA approved Passenger Facility Charge (PFC) Application that was approved by the Federal Aviation Administration (FAA) on July 13, 2021.
Staff has negotiated a professional services agreement with Garver, LLC, in the amount of $889,100 for the construction administration services, on-site resident project representative services, materials testing services and project closeout services for this project at KFHRA.
THE ALTERNATIVES CONSIDERED:
Alternatives considered: (1) do not approve the agreement, or (2) approve the agreement
Which alternative is recommended? Why?
Staff recommends alternative 2. The FAA requires professional experienced oversite and documentation of the construction process. The Garver team is the Airport engineer of record and was selected via a competitive process. This choice offers the most experienced team fully cognizant of all FAA requirements for projects at KFHRA.
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditure for professional services is $889,100.
Is this a one-time or recurring expenditure?
One-Time
Is this expenditure budgeted?
Yes, upon approval of the year end budget amendment, funds will be available in the Airport Improvement Program (AIP) Grant Fund and the Passenger Facility Charge (PFC) Fund in accounts 524-0515-521.69-01 and 529-0510-521.69-07.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, upon approval of the year end budget amendment.
RECOMMENDATION:
Approve a professional services agreement with Garver, LLC, for the Taxiway B Rehabilitation project at the Killeen Fort Hood Regional Airport, in an amount of $889,100 and authorize the City Manager or designee to execute same as well as any and all amendments as allowed per federal, state, or local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties