Title
Consider a memorandum/resolution rescheduling the City Council meetings for October, November, and December 2022.
Summary
DATE: August 2, 2022
TO: Kent Cagle, City Manager
FROM: Judy Paradice, City Manager’s Office
SUBJECT: Reschedule October, November, and December City Council Meetings
BACKGROUND AND FINDINGS:
Section 34 of the City Charter provides that the City Council shall meet regularly, but not less frequently than twice a month. Historically, the City Council has scheduled these two meetings for the second and fourth Tuesdays of the month.
The national Association of the United States Army (AUSA) meeting occurs in October each year leaving the City Council with a lack of a quorum for scheduled meetings. This year’s AUSA meeting occurs the second week of October.
The holidays in November and December create possible quorum issues due to travel.
THE ALTERNATIVES CONSIDERED:
The alternatives are to keep the current meeting schedule or approve the proposed meeting schedule.
Which alternative is recommended? Why?
The recommended alternative considered for the October meeting is to move the October 11 Regular Meeting back one week to October 18 and have the scheduled Workshop Meeting after the Regular Meeting.
OCTOBER
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
October 4, 2022 - Workshop Meeting |
October 4, 2022 - Workshop Meeting |
|
October 11, 2022 - Regular Meeting |
October 11, 2022 - No Meeting |
|
October 18, 2022 - Workshop Meeting |
October 18, 2022 - Regular Meeting and Workshop |
|
October 25, 2022 - Regular Meeting |
October 25, 2022 - Regular Meeting |
The fourth Tuesday of November falls during the week of Thanksgiving. The fourth Tuesday in December falls immediately after the Christmas holiday. It is recommended that these meetings be rescheduled for another date.
NOVEMBER
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
November 1, 2022 - Workshop Meeting |
November 1, 2022 - Workshop Meeting |
|
November 8, 2022 - Regular Meeting |
November 8, 2022 - Regular Meeting and Workshop |
|
November 15, 2022 - Workshop Meeting |
November 15, 2022 - Regular Meeting |
|
November 22, 2022 - Regular Meeting |
November 22, 2022 - No Meeting |
|
November 29, 2022 - No Meeting |
November 29, 2022 - Workshop Meeting |
DECEMBER
|
Current Meeting ScheduleProposed Meeting Schedule |
|
|
December 6, 2022 - Workshop Meeting |
December 6, 2022 - Regular Meeting and Workshop |
|
December 13, 2022 - Regular Meeting |
December 13, 2022 - Regular Meeting |
|
December 20, 2022 - Workshop Meeting |
December 20, 2022 - No Meeting |
|
December 27, 2022 - Regular Meeting |
December 27, 2022 - No Meeting |
CONFORMITY TO CITY POLICY:
Conforms to Section 34 of the City Charter.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
City staff recommends approval of the proposed meeting schedule which includes that the first regular City Council meeting of October be held on October 18, 2022, the second regular City Council meeting of November be held on November 15, 2022, and the second regular meeting of December be held on December 13, 2022.
DEPARTMENTAL CLEARANCES:
Legal
ATTACHED SUPPORTING DOCUMENTS:
Current Meeting Schedule
Proposed Meeting Schedule