Title
Consider a memorandum/resolution authorizing an agreement with Sports Fields Solutions to establish multi-sport playing conditions at Conder, Stewart and Phyllis Parks in the amount of $512,470.
Summary
DATE: March 15, 2022
TO: Kent Cagle, City Manager
FROM: Joe Brown, Executive Director of Recreation Services
SUBJECT: Establish Multi-sport playing conditions at area parks
BACKGROUND AND FINDINGS:
Currently there are no sport playing fields at Stewart and Phyllis Parks. Adding multi-sport fields at these parks will increase user value to the communities they serve. The sports playing field at Conder Park is non-irrigated and unsafe for recreational play.
The City of Killeen Recreation Services wants to establish multi-sport playing conditions for our community at these three area parks. We would create top level turf space at Conder, Stewart and Phyllis Park through this process. These projects align with park improvements outlined in the adopted Parks Master Plan and Recreation Services plan to improve existing park facilities, giving recreation and community organizations more facilities to play.
The department received a quote under the Buyboard Cooperative contract #641-21 from Sports Field Holdings, LLC dba Sports Field Solutions for all three parks. The quote includes killing and stripping vegetation, installation of silt fencing and irrigation systems and a four (4) inch layer of sandy loam. After the ground is prepared, TifTuf Bermuda will be installed.
THE ALTERNATIVES CONSIDERED:
Option 1 - Not authorize an agreement with Sports Field Solutions for the creation of multi-sport playing fields.
Option 2 - Authorize an agreement with Sports Field Solutions for the creation of multi-sport playing fields.
Which alternative is recommended? Why?
Recreation Services staff recommends City Council authorize an agreement with Sports Field Holdings, LLC dba Sports Field Solutions. The approval of this agreement will allow Recreation Services and the City of Killeen to have multi-sport playing fields at the three parks that would be safe, viable, and durable.
CONFORMITY TO CITY POLICY:
This purchase will be made through the TX Buyboard cooperative contract. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Current fiscal year cost is $512,470.00 for the contracted services.
Conder Park: $218,875.00
Stewart Park: $160,221.00
Phyllis Park: $118,399.00
Agronomic Package: $14,975.00
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund in account 349-8930-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Recreation Services staff recommends City Council authorize an agreement with Sports Field Holdings, LLC dba Sports Field Solutions for the creation of multi-sport playing fields at the three city parks in the amount of $512,470.00, and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Sports Field Solutions Quote
ARPA Appendix A
Contract Verification Form
1295 Form