Title
Consider a memorandum/resolution authorizing an Enterprise Licensing Agreement (ELA) with Azteca Systems, LLC in an amount not to exceed $205,250 over a three-year period.
Summary
DATE: March 1, 2022
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Enterprise License Agreement with Azteca Systems, LLC
BACKGROUND AND FINDINGS:
The Cityworks asset management system (AMS) is the City's current work order system which has been used by Public Works since 2007. Cityworks AMS is a critical element for the City to progress towards a data driven environment. Utilizing Cityworks AMS, departments are able to capture valuable information which will aid staff in making sound decisions backed by relevant and timely information. Defining City assets and capturing inventory of critical infrastructure allows staff to strategically schedule proactive maintenance tasks, log repairs, and track replacements necessary for the smooth operations of City services.
Cityworks AMS utilizes the GIS database systems for managing an inventory of geographically distributed assets. GIS assets tracked include roadways, bridges, traffic control, parks and park amenities, facilities, trees, surface water systems, water and wastewater systems and so forth.
A GIS centric system allows asset records to be fully integrated with the GIS mapping of various City asset systems, such as Cityworks AMS. City asset records can be accessed and updated by using map locations. For those assets that may not be "location specific", for example the internal components of a pump station, such assets and their related maintenance can be stored independently within a GIS centric system like Cityworks AMS.
The enterprise license allows for an unlimited number of users. In 2019 the City Council approved the request to purchase a tiered three-year Enterprise License Agreement with year three in the amount of $60,000. The proposed agree...
Click here for full text