Title
Consider a memorandum/resolution approving amendments to agreements with Lone Star Paving to include asphalt overlay and milling services at Conder Park in the amount of $214,592.90.
Summary
DATE: January 18, 2022
TO: Kent Cagle, City Manager
FROM: Joe Brown, Executive Director of Recreation Services
SUBJECT: Asphalt Overlay and Milling Services at Conder Park
BACKGROUND AND FINDINGS:
Recreation Services is planning several site improvements throughout Conder Park as part of recent CDBG and ARPA designations targeting improvements to this park. The parking lot area throughout Conder Park has lived its life cycle and is in need of being milled and overlayed. The current state of this parking lot is hazardous with many areas difficult to maneuver, which will continue to degrade and become more and more unsafe for both pedestrian and vehicular traffic. Conder Park is the City’s first Community Park and the Recreation Services Department has ambitious plans to renovate and re-active this park concept. Replacing the parking areas would play a vital role in our efforts to create and establish Conder Park as a destination park once again as it was decades ago.
Lone Star Paving was awarded milling and overlay agreements through Bid No. 21-25 for City of Killeen streets. Amendments to both Asphalt Overlay and Milling agreements will allow the City to take advantage of the pricing in the current agreements for the Conder Park project. The pricing in the quote for this project is in line with the current contract. The Recreation Services project will see 11,603 Sq Yds milled and overlayed to include 3” Ty. D-HMAC TxDot 340 at 1,914 tons.
THE ALTERNATIVES CONSIDERED:
Option 1 - Decline to approve amendments to Asphalt Overlay and Milling agreements to include milling and overlay services at Conder Park as presented; create and advertise an RFP for these services.
Option 2 - Decline to approve amendments to Asphalt Overlay and Milling agreements to include milling and overlay services at Conder Park. This option will leave the parking lot area that surrounds Conder Park in hazardous shape and subject to further deterioration.
Option 3 - Approve amendments to Asphalt Overlay and Milling agreements to include milling and overlay services at Conder Park as presented.
Which alternative is recommended? Why?
Option 3 - Approve amendments to Asphalt Overlay and Milling agreements to include milling and overlay services at Conder Park as presented. The current asphalt conditions around Conder Park are hazardous and becoming worse through every season. Recreation Services is currently working to improve several amenities throughout this park, which will increase both vehicular and pedestrian traffic. By milling and overlaying this parking lot, Recreation Services will create and establish a much safer, usable, accessible park.
CONFORMITY TO CITY POLICY:
This purchase satisfies the competitive bid requirements and conforms to City Policy and all applicable state and local laws.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The financial impact would be $214,592.90 for FY 2022.
Is this a one-time or recurring expenditure?
One-time cost
Is this expenditure budgeted?
Yes, funds are available in account Governmental CIP account 349-8930-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council approve amendments to the asphalt overlay and milling agreements with Lone Star Paving as submitted for milling and asphalt overlay work at Conder Park in the amount of $214,592.90 in FY22 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract
Amendments
Certificate of Interested Parties