Title
Consider a memorandum/resolution awarding Bid No. 22-01, Street Construction Materials, in an amount not to exceed $500,000 citywide for FY22.
Summary
DATE: January 04, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the award of Bid No. 22-01, Street Construction Materials
BACKGROUND AND FINDINGS:
The City solicits street construction materials bids on an annual basis in order to procure materials needed for maintenance projects. Materials from these bids are utilized by various departments and divisions throughout the City for construction projects, repair of roadways, parking areas, water mains, etc.
On October 27, 2021, Purchasing received seven (7) bids for Bid 22-01, Street Construction Materials; bids were opened and read aloud. The City's previous material contracts have expired. The total purchase of materials will not exceed $500,000 citywide in FY22 and future year expenditures will be based on the approved budget of the individual departments and subject to City Council approval.
Transportation, along with Purchasing, evaluated each bid's conformance with the bid information and instructions. Each bidder is ranked in accordance with the best value procedures. The determination to award represents the best value to the City, which takes into consideration the qualifications, references, and costs of the Bidder in accordance with the following factors outlined in the Bid General Terms and Conditions, Section 10 - Award of the Contract:
1. Unit Price
2. Total Bid Price
3. Total long-term cost to the municipality
Five (5) vendors were selected based on the bid tab attached: Ozark Materials LLC., Crafco Inc., Killeen Crushed Stone, Killeen Ready Mix, and Texas Materials. Bidders were instructed to bid items based upon estimated annual need per item and per item amounts.
Due to fluctuating market conditions of the materials, the bid solicitation requires that bidder's p...
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