Title
Consider a memorandum/resolution authorizing the purchase of library materials from Ingram Library Services through the TXSMARTBUY cooperative in an amount not to exceed $90,000.
Summary
DATE: November 30, 2021
TO: Kent Cagle, City Manager
FROM: Leslie Hinkle, Executive Director of Community Development
SUBJECT: Purchase of Library Materials from Ingram Library Services through the TXSMARTBUY Cooperative Purchasing Program
BACKGROUND AND FINDINGS:
Ingram Library Services is one of six vendors providing books and DVDs through the State of Texas TXSMARTBUY cooperative purchasing program. Ingram offers the deepest discounts on the formats that comprise the bulk of the city's purchases: adult hardbound and paperback books, juvenile hardbound and paperback books, and DVDs. The latest State Contract went into effect on June 29, 2020, for a 16-month term with the option for annual renewals for four years. The State of Texas has exercised the first renewal option and extended the contract through October 31, 2022.
The Library Services Division seeks approval to purchase the majority of our books and DVDs from Ingram Library Services in an amount not to exceed $90,000 for Fiscal Year 2021-2022. It is anticipated that the Library Services Division will expend 70.9% of the new materials budget with Ingram Library Services through the State of Texas TXSMARTBUY contract. The remainder of the budget will be used with other vendors.
THE ALTERNATIVES CONSIDERED:
Alternatives considered were:
1. Choose another vendor from the TXSMARTBUY cooperative purchasing program who offers a slightly lower discount, such as Baker & Taylor or Brodart.
2. Select Ingram Library Services through TXSMARTBUY cooperative purchasing program contract #715-M2.
Which alternative is recommended? Why?
Ingram Library Services is the recommended alternative because it provides ...
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