Title
Consider a memorandum/resolution authorizing a professional services agreement for the design of the Bunny Trail street reconstruction project with Kimley-Horn and Associates, Inc., in the amount of $421,550.
Summary
DATE: November 9, 2021
TO: Kent Cagle, City Manager
FROM: Tony McIlwain, Executive Director of Development Services
SUBJECT: Authorize the execution of a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the amount of $421,550 for the Preliminary Design of the Bunny Trail Street Reconstruction Project
BACKGROUND AND FINDINGS:
The FY 2022 Capital Improvement Plan includes eight projects in the Transportation Street Reconstruction Priority List as a result of the pavement management program. The City has determined that current damages to the existing roadways are estimated at $120 million. Pavement analysis has determined that full replacement of Bunny Trail is needed between intersections of Stan Schlueter Loop and Canadian River Loop.
City staff performed consultant interviews for the design of the first three projects on the Transportation Street Reconstruction Priority List. The interview panel selected Kimley-Horn and Associates, Inc., for the design contract for Bunny Trail. City staff has negotiated a professional services agreement (PSA) with Kimley-Horn and Associates, Inc., for the preliminary design for Bunny Trail Street Reconstruction Project in the amount of $421,550. After approval of the preliminary design concept, the consultant will submit a proposal for the final design and contract administration for this project.
The preliminary design will include reviewing the current roadway configuration for possible roadway dieting, landscaping and medians; pedestrian improvements to the adjacent neighborhoods and schools; and traffic analysis in key intersections to determine the need for intersection improvements. This project will also include the drainage improvements needed at the intersection of Bunny Trail and Stan Schlueter.
THE ALTERNATIVES CONSIDERED:
(1) Delay the design and construction of Bunny Trail Street Reconstruction Project.
(2) Reject Kimley-Horn’s proposal and begin negotiations with another design firm.
(3) Authorize a Professional Services Agreement with Kimley-Horn for the preliminary design of Bunny Trail Street Reconstruction Project.
Which alternative is recommended? Why?
Staff recommends alternative 3, which is to authorize the City Manager to execute a Professional Services Agreement with Kimley-Horn and Associates, Inc. Kimley-Horn has extensive experience required for this project that includes pavement design for roadway replacement, traffic analysis, drainage analysis and transportation planning. City staff has interviewed five consultants and determined that Kimley-Horn best meets the needs for this project. Kimley-Horn has submitted a fair and reasonable proposal for their engineering services and has provided designs of great taxpayer value to the City in previous projects.
CONFORMITY TO CITY POLICY:
This item confirms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fee for services is not to exceed $421,550.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted? Yes
Funding for this project is available in account 328-8934-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to enter into a Professional Services Agreement with Kimley-Horn and Associates, Inc., in the amount of $421,550 for the preliminary design of the Bunny Trail Street Reconstruction Project, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders with the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Proposal
Certificate of Interested Parties