Title
Consider a memorandum/resolution awarding Bid No. 22-04, Head Start Expansion-Avenue C Project to ASJ Construction, LLC in an amount not to exceed $262,430.
Summary
DATE: November 9, 2021
TO: Kent Cagle, City Manager
FROM: Leslie Hinkle, Community Development Executive Director
SUBJECT: Contract Award Bid #22-04 Head Start Expansion-Avenue C Project
BACKGROUND AND FINDINGS:
During the FY 2019-20 Community Development allocation process, Central Texas 4C, Inc. (Head Start) was allocated $100,000.00 of Community Development Block Grant (CDBG) (Ord. 19-037) funds to be used for construction associated with the Head Start Expansion located at 500 W. Avenue C. The CDBG funded portion of the project included construction associated with Phase II (site improvements) for the project. At the onset of the COVID-19 pandemic, The U.S. Department of Health and Human Services, Administration for Children & Families - Office of Head Start released additional funding for various projects across the U.S. to include this project. Central Texas 4C, Inc. expanded the project scope to include 8, instead of the 5 classrooms identified in the original project proposal, a computer lab and meeting space for parent meetings and staff training. The reconfigured building and project site will have two classrooms for each age group - Pre-K for children ages 3 to 5-years old, Infants, Wobblers, and Toddlers; 8 total classrooms. With this change in project funding the CDBG funds were needed to complete the parking lot, associated site drainage, dumpster enclosure, ramps and sidewalks. Staff reviewed and concluded the change in construction elements associated with the Public Facility Improvement did not meet requirements of a substantial program amendment per the Citizen Participation Plan. Impacts from the Coronavirus as well as re-scoping the required civil engineering delayed the project until Sept...
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