Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment in the amount of $4,818,460.
Summary
DATE: October 19, 2021
TO: Kent Cagle, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City’s FY 2022 Budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule is based upon available funding, number of vehicles per category, age, mileage/hours, repair costs, and department/division feedback. The approved replacement schedule has been revised to include replacing four additional Police patrol vehicles. This is being done to reduce the number of Police vehicles that are equipped with outdated and inoperable technology.
The annual fleet vehicles and equipment procurement budget for FY 2020 and FY 2021 was $5,490,100 and $5,239,955, respectively. The FY 2022 Budget includes $5,550,872 for fleet replacement and $429,662 for newly added fleet for a total of $5,980,534. The fleet replacement budget includes $297,052 to replace four Police patrol vehicles that have outdated technology.
The newly added fleet include a vehicle for Community Development to be used by the ADA Compliance Officer ($24,205), Code Enforcement ($29,553), Fire Department ($67,200), Water & Sewer Operations ($144,000), and two units for the new crackseal team in Transportation ($164,704). There are a total of 63 pieces of fleet approved to be purchased in the FY 2022 Budget, including the six newly added fleet approved during the budget process. A total of 39 pieces of fleet are included in this request, including 37 pieces of fleet that have exceeded their useful life and two of the newly added units. The average age of the fleet being replaced is 1...
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