TITLE
Consider a memorandum/resolution authorizing the procurement of replacement mobile data terminals (MDT) for the Police Department from GTS Technology Solutions in an amount not to exceed $86,929.
SUMMARY
DATE: August 3, 2021
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Mobile Data Terminals (MDT) Replacements
BACKGROUND AND FINDINGS:
The Killeen Police Department has been using Mobile Data Terminals (MDT) for many years. The MDT has become a mission critical system for the police department in providing access to law enforcement systems for patrol officers as well as for automatic vehicle location. A recent Criminal Justice Information System (CJIS) audit identified that several MDT’s running Windows 7 are not in compliance with Department of Public Safety security requirements and can no longer be used to access the state system.
Staff recommends equipping 25 patrol units with new Dell Windows 10 ruggedized tablets.
THE ALTERNATIVES CONSIDERED:
1. Authorize the purchase of equipment.
2. Do not authorize the purchase of the equipment.
Which alternative is recommended? Why?
Authorize the purchase of 25 MDT’s from GTS Technology Solutions to replace non-compliant equipment.
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase MDT replacements from GTS Technology Solutions utilizing the Texas Department of Information Resources cooperative contracts TSO-3763 and CPO-4751. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditures in the current year is not to exceed $86,929.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in account 010-6050-441.46-40.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the procurement of replacement MDT’s from GTS Technology Solutions using the Texas Department of Information Resources cooperative contracts TSO-3763R and CPO-4751 in an amount not to exceed $86,929 and that the City Manager, or designee, be expressly authorized to execute any and all change orders within amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties