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File #: RS-21-108    Version: 1 Name: Bid No. 21-21, Thermoplastic Applicator
Type: Resolution Status: Passed
File created: 7/14/2021 In control: City Council
On agenda: 8/10/2021 Final action: 8/10/2021
Title: Consider a memorandum/resolution authorizing the award of Bid No. 21-21 for a thermoplastic applicator to Striping Service and Supply, Inc. in an amount not to exceed $104,617.44.
Sponsors: Fleet Services, Public Works Department, Transportation, Purchasing , Finance Department
Attachments: 1. Staff Report, 2. Quotes, 3. Bid Tab, 4. Certificate of Interested Parties, 5. Presentation
TITLE

Consider a memorandum/resolution authorizing the award of Bid No. 21-21 for a thermoplastic applicator to Striping Service and Supply, Inc. in an amount not to exceed $104,617.44.


SUMMARY

DATE: August 3, 2021

TO: Kent Cagle, City Manager

FROM: Jonathan Locke, Executive Director of Finance

SUBJECT: Authorize the Award of Bid 21-21, Thermoplastic Applicator


BACKGROUND AND FINDINGS:

Funding for the purchase of new and replacement vehicles and equipment was approved as part of the City's FY 2021 Budget process. The FY 2021 Budget includes $5.2 million to purchase 57 pieces of fleet and equipment. City Council approved the purchase of 56 pieces of fleet on October 12, 2020 with Resolution 20-107R. The final piece of equipment to be purchased in Fiscal Year 2021 is a thermoplastic applicator. The City of Killeen Transportation Division uses two thermoplastic applicators to apply street markings such as lettering, directional arrows, crosswalks, etc. The units are primarily used to apply the markings around school zones to keep pedestrians safe from traffic. Invitation to Bid No. 21-21 replaces a thermoplastic applicator purchased in 2005.

Invitation to Bid No. 21-21 was advertised on June 13, 2021 and June 20, 2021 with bids due on Thursday, July 1, 2021 at 2:00 pm. On July 1, 2021, at 2:15 pm, bids were opened and read aloud for the thermoplastic applicator. Two bids were received, and Striping Service and Supply, Inc. met all required specifications and was the lowest bid. The bid results are as follows:

Vendor Bid
Epic Solutions $114,635.00
Striping Service and Supply, Inc. $104,617.44


THE ALTERNATIVES CONSIDERED:

1.) Reject all bids

2.) Award bid to Striping Service and Supply, Inc.

Which alternative is recommended? Why?

City Staff recommends alternative 2, because Striping Service and Supply's bid met all required specifications and was the lowest bi...

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