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File #: RS-21-109    Version: 1 Name: Bid No. 21-31 Water Meters
Type: Resolution Status: Passed
File created: 6/30/2021 In control: City Council
On agenda: 8/10/2021 Final action: 8/10/2021
Title: Consider a memorandum/resolution authorizing the award of Bid No. 21-31, Water Meters to Aqua-Metric Sales Company in an amount not to exceed $500,000 in Fiscal Year 2021.
Sponsors: Water & Sewer
Attachments: 1. Staff Report, 2. Proposal, 3. Bid Tab, 4. Agreement, 5. Certificate of Interested Parties, 6. Presentation
TITLE

Consider a memorandum/resolution authorizing the award of Bid No. 21-31, Water Meters to Aqua-Metric Sales Company in an amount not to exceed $500,000 in Fiscal Year 2021.

SUMMARY

DATE: August 3, 2021

TO: Kent Cagle, City Manager

FROM: Jeffery Reynolds, Executive Director of Public Works

SUBJECT: Authorize the Award of Bid No. 21-31, Water Meters to Aqua-Metric Sales Company

BACKGROUND AND FINDINGS:

The FY 21 Capital Improvements Plan (CIP) and the proposed FY 22 CIP include funding for a Water Meter Replacement Program. This five-to-ten-year program includes the replacement of the current 55,000 mechanical water meters with a “smart” static water meter and the eventual automation of these meters to create an automated metering infrastructure (AMI).

On June 17, 2021 bids were opened and read aloud for the procurement of an estimated quantity of 5,000 5/8”x3/4” static water meters and 100 1” static water meters. Water and Sewer, along with Purchasing, evaluated each bid's conformance with the bid information and instructions. Due to the Aqua-Metric and Zenner meters having a snap in AMI connector cable, while the other meters have AMI connector cables that are included with the meter, the Aqua-Metric and Zenner unit bid includes a TouchPad AMI connector cable although the purchase of this AMI connector cable is not required until the City chooses to incorporate AMI into their metering infrastructure. The following eight (8) vendors submitted bids on the water meters:

Vendor 5/8”x3/4” Unit Bid1” Unit BidTotal Est. Quantities
Zenner USA $90.37 $103.73 $462,223
Aqua-Metric $92.99 $143.71 $479,321
AV Water Technologies $99.00 $152.00 $510,200
Ferguson Waterworks $99.00 $156.00 $510,600
HPS LLC $116.88 $139.86 $598,386
Fortiline $119.20 $215.30 $617,530
Atlas Utility $122.75 $168.00 $630,550
Core & Main $131.58 $1...

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