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File #: RS-21-090    Version: 1 Name: Police Department Body Worn Cameras
Type: Resolution Status: Passed
File created: 6/16/2021 In control: City Council
On agenda: 7/13/2021 Final action: 7/13/2021
Title: Consider a memorandum/resolution authorizing the purchase of body worn cameras under a five-year replacement and service plan, in an amount not to exceed $348,650, from COBAN Technologies, Inc.
Sponsors: Police Department, Purchasing , Finance Department, City Attorney Department
Indexes: Body Worn Cameras, Police
Attachments: 1. Staff Report, 2. Quote, 3. Certificate of Interested Parties, 4. Presentation
TITLE

Consider a memorandum/resolution authorizing the purchase of body worn cameras under a five-year replacement and service plan, in an amount not to exceed $348,650, from COBAN Technologies, Inc.

SUMMARY

DATE: July 6, 2021

TO: Kent Cagle, City Manager

FROM: Charles F. Kimble, Chief of Police

SUBJECT: Five-year replacement and service plan for 190 body worn cameras

BACKGROUND AND FINDINGS:

The police department utilizes COBAN technologies, Inc. in-car video systems, body worn camera systems and interview rooms. The department currently has 271 total body worn cameras in use. Our original 190 body worn cameras were purchased in 2018 with state and federal grant funds. One of the stipulations of the grant was that the program must be supported for three years. In October 2021, we will have fulfilled that obligation.

Those original cameras are now at the end of their life cycle and must be replaced. We are experiencing issues with battery life longevity and expenditures to repair our existing body worn cameras. We are recommending replacement of the 190 originally purchased body worn cameras through the five-year replacement and repurchasing plan offered by COBAN Technologies, Inc. The plan will give us 190 new cameras with licensing and maintenance for five years. It will further provide replacement cameras at two and four years.

Both COBAN Technologies, Inc. and the City of Killeen are members of the Houston-Galveston Area Council (HGAC) purchasing cooperative. The cameras will be purchased on contract HGAC EF04-21.

THE ALTERNATIVES CONSIDERED:

1. Continue the Body Worn Camera program with existing cameras and delay purchases until Fiscal Year 21-22.

2. Discontinue or scale down the program after October 2021.

3. Authorize the purchase as proposed.

CONFORMITY TO CITY POLICY:

This purchase conforms to City Policy and...

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