TITLE
Consider a memorandum/resolution awarding Bid No. 21-23, Rehabilitation of the Parking Lot at Killeen-Fort Hood Regional Airport, to Viking Construction Inc. in the amount of $276,620.
SUMMARY
DATE: June 1, 2021
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Award of Bid No. 21-23 Rehabilitation of the Parking Lot at Killeen-Fort Hood Regional Airport
BACKGROUND AND FINDINGS:
The Killeen Fort Hood Regional Airport (KFHRA) staff submitted an application to the Federal Aviation Administration (FAA) for reinstatement into the Military Airport Program (MAP) in 2018. The MAP is a program available to civil airport sponsors of joint-use military airfields or former military airports to assist in the transition of a military airfield to joint-use operations. KFHRA had been a recipient of MAP funds for construction of the terminal building, aircraft aprons, parking lot, and fueling facilities. KFHRA was readmitted into the program in 2018 for a five (5) year period and is qualified to receive MAP funds for eligible projects.
Staff applied for a MAP grant for the rehabilitation of the parking lot at KFHRA. Project consists of rehabilitation of pavement surfaces, slurry seal, and restriping of all markings within the Long- and Short-Term parking lots, entrances and exits, and the exit lane leading to payment plaza at the KFHRA.
The City has been offered a MAP grant through the FAA in the amount of $277,210 to fund this project, of which $500 will be allocated for legal advertising and $276,620 will be allocated for the contract itself. The American Rescue Plan Act signed into law on March 11, 2021, increases the federal share to 100 percent for Airport Improvement Program (AIP) grants, including MAP grants, planned for fiscal year 2021. Under normal circumstances, AIP grant recipients contribute a matching percentage of the project costs.
On March 31, 2021, bids were opened; three (3) bids were received. The results were as follows:
• Stripe-It-Up; Base Bid: $130,300
• Viking Construction; Base Bid: $276,620
• AM Utilities and Construction: $287,700
After review of the bid packages, Stripe-It-Up did not meet the required material specifications outlined in the bid documents therefore eliminating their bid. Viking Construction submitted the next lowest base bid for the project with a total of $276,620.
We believe that the bid submitted by Viking Construction represents a good value for the KFHRA, therefore, the staff’s recommendation is to award the base bid to Viking Construction, Inc., in the amount of $276,620.
THE ALTERNATIVES CONSIDERED:
Alternatives considered: (1) Do not award the bid, or (2) award the bid.
Which alternative is recommended? Why?
Staff recommends alternative 2. The project is 100% funded by the MAP grant and there is no impact on the Airport operating fund or fund balance.
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
This project will be funded by an FAA MAP Grant, if accepted.
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditures in the current year is $276,620.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Upon approval of the corresponding budget amendment, funds will be budgeted in account 524-0515-521.69-03.
If not, where will the money come from?
N/A
Is there enough in the budgeted line-item for this expenditure?
Upon approval of the corresponding budget amendment
RECOMMENDATION:
Staff recommends City Council award a contract with Viking Construction, Inc. in the amount of $276,620 and authorize the City Manager or designee to execute all necessary agreement documents and any and all change orders within the amounts set by state and local laws.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Bid Tab
Bid Proposal
Contract
FAA General & Special Provisions
Certificate of Interested Parties