TITLE
Consider a memorandum/resolution authorizing the procurement of cameras and access control hardware at the Police Headquarters from Stanley Convergent Security Solutions in the amount of $223,987.
SUMMARY
DATE: May 4, 2021
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Authorize the Purchase of Camera Replacements and Access Control Hardware at the Police Headquarters
BACKGROUND AND FINDINGS:
The Killeen Police Department has been using its current cameras (Salient System) and access control (Hirsch) since the opening of the headquarters building in 2010. This system is critical for the police department to monitor the facility and identify or prevent potential security breaches. The current system has surpassed its intended life span. The age of the equipment has caused cameras to function improperly and other related hardware to fail. The Salient system along with the Hirsch physical access control needs to be updated. New camera technology will provide live feeds and access to restricted areas. Compared to the current technology of today’s video systems, the current security cameras do not provide the quality video images that are needed for identification purposes.
The existing camera system is comprised of 78 cameras that need to be replaced and 12 additional cameras need to be installed to provide coverage in areas not currently being monitored. The cost to upgrade the access control hardware, replace existing cameras and install 12 additional cameras is $223,987.
Stanley Convergent Security Solutions was awarded a contract for this equipment through the Sourcewell purchasing cooperative.
THE ALTERNATIVES CONSIDERED:
1. Authorize the purchase of equipment.
2. Do not authorize the purchase of the equipment.
Which alternative is recommended? Why?
Authorize the purchase of the access control upgrade and cameras from Stanley Convergent Security Solutions. Replacing the cameras and failed access controls will provide quality images for recording, monitoring and safety.
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase an upgraded camera surveillance system from Stanley Convergent Security Solutions utilizing the Sourcewell contract #031517-SCS. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The amount of the expenditures in the current year is $223,987.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Funds are available in account 349-8927-493.61-40, project code 210022.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the procurement of replacement cameras, access control hardware and additional cameras at the Police Headquarters from Stanley Convergent Security Solutions using the Sourcewell Cooperative Purchasing Contract in the amount of $223,987 and that the City Manager, or designee, to execute any and all change orders within amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties