TITLE
Consider a memorandum/resolution authorizing the purchase of duty pistols, police equipment and ammunition from GT Distributors, Inc. in an amount not to exceed $158,542.53.
SUMMARY
DATE: April 20, 2021
TO: Kent Cagle, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Purchase of Duty Weapons, Gear and Ammunition
BACKGROUND AND FINDINGS:
The Killeen Police Department has owned and issued the Sig Sauer P320 pistol as its standard duty sidearm for approximately five years. There is an unresolved potential safety issue with that particular pistol that may cause it to discharge unintentionally. In order to ensure the safety of our citizens and officers, the department is seeking to replace the pistol with a proven design. The pistols we have selected are manufactured by Glock, Inc. Glock pistols are in use by approximately 65% of U.S. police departments. In addition to the duty weapons, the department will also purchase specialized training models that are inert and others that fire Simunition training ammunition. The pistols will be purchased from GT Distributors, Inc. under TASB Buyboard Contract #603-20.
The change in pistols will necessitate new holsters and magazine pouches which are fitted specifically to the particular pistol model. Each officer requires a duty holster and, depending upon assignment, an additional specialized holster. The holsters and mag pouches will be purchased from GT Distributors, Inc. under TASB Buyboard Contract #603-20.
Finally, all officers will undergo transition training and proficiency testing with the new pistols. The department is planning to use 500 rounds of ammunition for each officer. GT Distributors is the exclusive Law Enforcement Distributor for Vista Outdoors, the parent company of Federal Ammunition. Training ammunition will be purchased from GT Distributors, Inc. under TASB Buyboard Contract #603-20.
A portion of the cost of this purchase will be offset by trade-in credit for our existing duty pistols and other department-owned weapons.
THE ALTERNATIVES CONSIDERED:
Continue to field existing duty weapons with potential safety issue.
Authorize the purchase of pistols, duty gear and ammunition as proposed.
Which alternative is recommended? Why?
Staff recommends authorizing the purchase of the new equipment as proposed. Failure to do so could expose officers and others to a potential safety issue and the city to potential liability.
CONFORMITY TO CITY POLICY:
This purchase conforms to City Policy and applicable laws. Purchases made through a cooperative contract satisfies the state competitive bidding requirements as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Weapons, including training models and additional magazines: $173,572.25
Duty gear including holsters and mag pouches: $68,019.00
Training Ammunition: $32,312.28
Credit for Trade-in weapons: ($115,361.00)
Total cost of this program for the current fiscal year will be: $158,542.53
For future years: Police training is perpetual. The department budgets annually for training ammunition and wear-and-tear replacement of duty gear.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the following accounts:
010-6055-441-41.20 Uniform and Clothing
010-6055-441-41.63 Ammunition
010-6055-441-46.35 Equipment and Machinery
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Manager or his designee be authorized to execute the described purchase of police duty weapons, duty gear and ammunition from GT Distributors, Inc. through the TASB BuyBoard and TXMAS Buyboard purchasing cooperatives, in an amount not to exceed $158,542.53 in the current fiscal year.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
GT Distributors Quote
Certificate of Interested Parties
Vista Outdoor Exclusive Distributor Letter