TITLE
HOLD a public hearing and consider an ordinance amending the FY 2020 Annual Budget of the City of Killeen to increase revenue and expenditure accounts in the General Fund.
SUMMARY
DATE: December 3, 2019
TO: Kent Cagle, City Manager
FROM: Jonathan Locke, Executive Director of Finance
VIA: Miranda Drake, Director of Budget
SUBJECT: Budget Amendment for Fire Department Grants
BACKGROUND AND FINDINGS:
The Fire Department has been awarded two grants from the Office of the Governor. If the grants are approved by City Council, a budget amendment will be required. The two grants are: A) Homeland Security Grant #3864501 in the amount of $50,276.58, which will provide funding to replace current hand held radios; and B) Homeland Security Grant #3865201 in the amount of $20,108.52, which will provide funding to replace breathing apparatus 60-minute cylinders.
A. Office of the Governor Homeland Security Grant #3864501, Radios
The revenues and expenditures will be amended as follows:
|
Revenue |
|
|
Other-EGrants |
$50,277 |
|
TOTAL |
$50,277 |
|
Expenditures |
|
|
Minor Capital-New Radios |
$50,277 |
|
TOTAL |
$50,277 |
B. Office of the Governor Homeland Security Grant #3865201, 60-Minute Cylinders
The revenues and expenditures will be amended as follows:
|
Revenue |
|
|
Other-EGrants |
$20,109 |
|
TOTAL |
$20,109 |
|
Expenditures |
|
|
Minor Capital-Equipment and Machinery |
$20,109 |
|
TOTAL |
$20,109 |
THE ALTERNATIVES CONSIDERED:
1) Do not approve ordinance amending the FY 2020 Annual Budget.
2) Approve the ordinance amending FY 2020 Annual Budget.
Which alternative is recommended? Why?
Option 2 is recommended. If City Council approves the grants, a budget amendment will be needed to provide the budget authority.
CONFORMITY TO CITY POLICY:
The City’s Financial Governance Policies, Section V. Budget Administration (B)(1) states that City Council may amend or change the budget by ordinance.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
A. Office of the Governor Homeland Security Grant #3864501, Radios: Expenditures will be $50,277 in FY 2020, all of which will be grant funded.
B. Office of the Governor Homeland Security Grant #3865201, 60-Minute Cylinders: Expenditures will be $20,109 in FY 2020, all of which will be grant funded.
Is this a one-time or recurring expenditure?
A. Office of the Governor Homeland Security Grant #3864501 Radios: One-time expenditure
B. Office of the Governor Homeland Security Grant #3865201 60 Minute Cylinders: One-time expenditure
Is this expenditure budgeted?
Following approval of this budget amendment.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Following approval of this budget amendment.
RECOMMENDATION:
Staff recommends that City Council approve the ordinance amending the FY 2020 Annual Budget.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Ordinance