TITLE
HOLD a public hearing and consider an ordinance amending the FY 2020 Annual Budget of the City of Killeen to increase revenue and expenditure accounts in multiple operating and grant funds.
SUMMARY
DATE: October 22, 2019
TO: David L. Ellison, Interim City Manager
FROM: Jonathan Locke, Executive Director of Finance
VIA: Miranda Drake, Director of Budget
SUBJECT: Budget Amendment
BACKGROUND AND FINDINGS:
This budget amendment corresponds to four initiatives approved by City Council. Three of the four initiatives are related to Aviation, and the fourth is for the Police Department. The amendment will provide the budget authority for these items.
The Aviation items include an Intergovernmental Support Agreement with the U.S. Army Garrison at Ft. Hood for security surveillance, the design and construction of a corporate hangar at the Killeen-Fort Hood Regional Airport (Military Airport Program Grant), and runway pavement maintenance (Airport Improvement Grant). The table below provides a summary of the Aviation budget amendments.
A. Intergovernmental Support Agreement-Security Surveillance:
|
Revenues |
|
|
US Department of Defense |
$312,980 |
|
TOTAL |
$312,980 |
|
Expenditures |
|
|
Personnel Services-Full Time Salaries |
$102,702 |
|
Personnel Services-Medical Insurance |
16,308 |
|
Personnel Services-Dental Insurance |
894 |
|
Personnel Services-Life Insurance |
57 |
|
Personnel Services-Retirement - TMRS |
11,964 |
|
Personnel Services-Social Security |
6,369 |
|
Personnel Services-Medicare |
1,488 |
|
Personnel Services-Workers Compensation |
1,347 |
|
Supplies-Uniforms & Clothing |
1,000 |
|
Supplies-Fuel |
500 |
|
Supplies-Minor Tools |
500 |
|
Supplies-Cleaning Supplies |
500 |
|
Repairs-Vehicle Repair/Maintenance |
3,000 |
|
Repairs-Security System |
24,000 |
|
Minor Capital/New Radios |
2,500 |
|
Minor Capital/Computer Equipment/Software |
1,600 |
|
Capital Outlay/Motor Vehicles |
15,000 |
|
TOTAL |
$189,729 |
B. (1) Military Airport Program Grant - Corporate Hangar:
|
Revenue |
|
|
US Department of Transportation (Federal Aviation Administration) |
$3,375,000 |
|
Grant Match by Project Partner (CSI Aviation) |
375,000 |
|
TOTAL |
$3,750,000 |
|
Expenditures |
|
|
CIP Projects-Construction |
$3,750,000 |
|
TOTAL |
$3,750,000 |
(2) Airport Improvement Program (AIP) Grant - Rehabilitate Runway/Pavement Maintenance (approved by City Council on September 10, 2019):
|
Revenue |
|
|
US Department of Transportation (Federal Aviation Administration) |
$45,000 |
|
Transfer In from Passenger Facility Charge (PFC) Fund |
5,000 |
|
TOTAL |
$50,000 |
|
Expenditures |
|
|
CIP Projects-Construction |
$50,000 |
|
PFC Projects |
(5,000) |
|
Transfer Out from Passenger Facility Charge (PFC) Fund |
5,000 |
|
TOTAL |
$50,000 |
The budget amendment for the Police Department is for a grant that will provide funding in the amount of $165,192 to cover overtime expenditures related to improving the violent crime rate for the City of Killeen.
C. Project Safe Neighborhoods Grant:
|
Revenue |
|
|
US Department of Justice |
$165,192 |
|
TOTAL |
$165,192 |
|
Expenditures |
|
|
Overtime - Criminal Investigation Division |
$59,407 |
|
Overtime - Patrol Division |
105,785 |
|
TOTAL |
$165,192 |
THE ALTERNATIVES CONSIDERED:
1) Do not approve ordinance.
2) Approve the ordinance amending FY 2020 Annual Budget.
Which alternative is recommended? Why?
Staff recommends option 2 to approve the ordinance amending the FY 2020 Annual Budget. These items have already been approved by City Council, and a budget amendment is needed to provide the budget authority.
CONFORMITY TO CITY POLICY:
The City’s Financial Governance Policies, Section V. Budget Administration (B)(1) states that City Council may amend or change the budget by ordinance.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
A. Intergovernmental Support Agreement-Security Surveillance: Revenues are estimated to be $312,980 and expenditures $189,729 in FY 2020.
B. (1) Military Airport Program Grant - Corporate Hangar: Expenditures are estimated to be $3,750,000 in FY 2020, of which $3,375,000 is grant funded, and the 10% match of $375,000 will be paid by CSI Aviation.
(2) Airport Improvement Program (AIP) Grant - Rehabilitate Runway/Pavement Maintenance: Expenditures will be $50,000 in FY 2020, of which $45,000 is grant funded, and the match of $5,000 will be paid by the Passenger Facility Charge (PFC) Fund.
C. Project Safe Neighborhood Grant: Expenditures will be $165,192 in FY 2020, all of which will be grant funded.
Is this a one-time or recurring expenditure?
A. Intergovernmental Support Agreement-Security Surveillance: This is a recurring expenditure as follows: FY 2021 $194,607, FY 2022 $202,606, FY 2023 $207,634, and FY 2024 $210,213.
B. (1) Military Airport Program Grant - Corporate Hangar: This is a one-year grant.
(2) Airport Improvement Program (AIP) Grant - Rehabilitate Runway/Pavement Maintenance: This is a one-year grant.
C. Project Safe Neighborhood Grant: This is a one-year grant.
Is this expenditure budgeted?
Following approval of this budget amendment.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Following approval of this budget amendment.
RECOMMENDATION:
Staff recommends that City Council approve the ordinance amending the FY 2020 Annual Budget.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Ordinance