TITLE
Consider a memorandum/resolution rescheduling the City Council meetings for October, November, and December 2019.
SUMMARY
DATE: August 6, 2019
TO: Ronald L. Olson, City Manager
FROM: Judy Paradice, City Manager’s Office
SUBJECT: Reschedule October, November, and December City Council Meetings
BACKGROUND AND FINDINGS:
Section 34 of the City Charter provides that the City Council shall meet regularly, but not less frequently than twice a month. Historically, the City Council has scheduled these two meetings for the second and fourth Tuesdays of the month.
The national Association of the United States Army (AUSA) meeting occurs in October each year leaving the City Council with a lack of a quorum for scheduled meetings. This year’s AUSA meeting occurs the third week of October. Since October has five Tuesdays it is recommended that the second workshop and second scheduled regular meeting move back one week.
Due to holidays in the month of November and December it is recommended that the second regular meeting in each month move to the third Tuesday in those months.
THE ALTERNATIVES CONSIDERED:
Which alternative is recommended? Why?
The alternative considered for the October meetings would be to move the October 15 and October 22 meetings back one week.
OCTOBER
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
October 1, 2019 - Workshop Meeting |
October 1, 2019 - Workshop Meeting |
|
October 8, 2019 - Regular Meeting |
October 8, 2019 - Regular Meeting |
|
October 15, 2019 - Workshop Meeting |
October 15, 2019 - No Meeting |
|
October 22, 2019 - Regular Meeting |
October 22, 2019 - Workshop Meeting |
|
October 29, 2019 - No Meeting |
October 29, 2019 - Regular Meeting |
The fourth Tuesday of November falls during the week of Thanksgiving and the fourth Tuesday in December falls on the Christmas Eve holiday. It is recommended that these meetings be rescheduled for another date.
NOVEMBER
|
Current Meeting Schedule |
Proposed Meeting Schedule |
|
November 5, 2019 - Workshop Meeting |
November 5, 2019 - Workshop Meeting |
|
November 12, 2019 - Regular Meeting |
November 12, 2019 - Regular Meeting & Workshop |
|
November 19, 2019 - Workshop Meeting |
November 19, 2019 - Regular Meeting |
|
November 26, 2019 - Regular Meeting |
November 26, 2019 - No Meeting |
DECEMBER
|
Current Meeting ScheduleProposed Meeting Schedule |
|
|
December 3, 2019 - Workshop Meeting |
December 3, 2019 - Workshop Meeting |
|
December 10, 2019 - Regular Meeting |
December 10, 2019 - Regular Meeting & Workshop |
|
December 17, 2019 - Workshop Meeting |
December 17, 2019 - Regular Meeting |
|
December 24, 2019 - Regular Meeting |
December 24, 2019 - No Meeting |
|
December 31, 2019 - No Meeting |
December 31, 2019 - No Meeting |
CONFORMITY TO CITY POLICY:
Conforms to Section 34 of the City Charter.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring expenditure?
N/A
Is this expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
N/A
RECOMMENDATION:
City staff recommends the second regular City Council meeting of October be held on October 29, 2019, the second regular City Council meeting of November be held on November 19, 2019, and the second regular meeting of December be held on December 17, 2019.
DEPARTMENTAL CLEARANCES:
Legal
ATTACHED SUPPORTING DOCUMENTS:
Current Meeting Schedule
Proposed Meeting Schedule