TITLE
Consider a memorandum/resolution authorizing the procurement of a Microsoft Enterprise Agreement.
SUMMARY
DATE: August 6, 2019
TO: Ronald L. Olson, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Microsoft Enterprise Agreement
BACKGROUND AND FINDINGS:
The City’s current versions of productivity software (Microsoft 2010, Exchange 2010, Server 2008, Windows 7) are at least three generations removed from the latest version. Replacement of this enterprise software has been a part of the infrastructure backlog for several years. Not replacing poses a number of security and compatibility risks, particularly corresponding with parties outside of the city. Microsoft no longer provides product support of these outdated versions and the City’s workforce is unable to take advantage of new and advanced features and functionality available in the current software version.
Microsoft Corporation requires organizations who use their software to maintain proper licensing for computer and server operating systems, applications and desktop software. In support of this requirement, Microsoft offers several licensing models from single purchases used primarily by individuals and small organizations up to Enterprise Agreements (EAs) used by large organizations. This approach allows bundling of select products and services into a single program that gives the flexibility and control to optimize software licensing needs for organizational and customer benefit.
The City’s Enterprise Agreement Comprehensive licensing and technical support model that provides a variety of benefits, including:
· Regular software upgrades cost (software assurance) for any and all new release of Office applications, Windows desktop operating systems, server product licensing, SharePoint and other specialized software at no additional cost during the term of the agreement
· Fixed pricing provides the ability to predict annual budgetary impacts ove...
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