TITLE
Consider a memorandum/resolution authorizing the execution of Change Order No. 1 & 2 to James Construction Group, LLC for the Rosewood Drive Extension - Heritage Oaks Hike & Bike Trail.
SUMMARY
DATE: June 18, 2019
TO: Ronald L. Olson, City Manager
FROM: Danielle Singh, Executive Director of Public Works
SUBJECT: AUTHORIZE THE EXECUTION OF CHANGE ORDER NO. 1 & 2 TO JAMES CONSTRUCTION GROUP, LLC FOR THE ROSEWOOD DRIVE EXTENSION - HERITAGE OAKS HIKE & BIKE TRAIL PROJECT
BACKGROUND AND FINDINGS:
On February 27, 2018 (CCMR 18-013R), City Council awarded a construction contract to James Group Construction, LLC in the amount of $7,826,151.27 for the Rosewood Drive Extension - Heritage Oaks Hike & Bike Trail project. The Rosewood Drive Extension - Heritage Oaks Hike & Bike Trail project consists of the federally funded widening of Rosewood Drive, and the locally funded Heritage Oaks Hike & Bike Trail, Segments 3A & 4. Change Order No. 1 represents field changes due to unforeseen site conditions and additions to the scope for the project in the amount of $237,259.19 as reflected in the Bid Items Worksheet attached. Change Order No. 2 represents field changes due to unforeseen site conditions and additions to the scope for the project in the amount of $236,170.53 as reflected in the Bid Items Worksheet attached.
THE ALTERNATIVES CONSIDERED:
(1) Do not approve the change orders.
(2) Approve a portion of the change orders.
(3) Approve the change orders as presented.
Which alternative is recommended? Why?
City Staff recommends approval of Change Order No. 1 and Change Order No. 2 in order to continue progress on the Rosewood Drive Extension - Heritage Oaks Hike and Bike Trail Project.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fiscal impact of Change Order No. 1 is a net increase of $237,259.19 in the current fiscal year.
The fiscal impact of Change Order No. 2 is a net increase of $236,170.53 in the current fiscal year.
Is this a one-time or recurring expenditure?
This is a one-time increase to the project.
Is this expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, funds are available in Government Capital Project Contingency, account 349-3435-432.69-05 in the amount of $473,429.72 (CO #1 & CO #2 totals). Funds will be transferred to the Government Capital Project Construction, account 349-3435-432.69-03 to be allocated to the project.
RECOMMENDATION:
City staff recommends that the City Council authorize the City Manager or designee to execute Change Order No. 1 and 2 with James Construction Group, LLC, increasing the contract in the amount of $473,429.72, resulting in a total contract amount of $8,299,580.99.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Change Order No. 1
Change Order No. 1 Worksheet
Change Order No. 2
Change Order No. 2 Worksheet
Certificate of Interested Parties