TITLE
Consider a memorandum/resolution authorizing expenditures in excess of $50,000 for Police Headquarters maintenance and repairs to The Brandt Companies, LLC. for the HVAC system.
SUMMARY
DATE: May 21, 2019
TO: Ronald L. Olson, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Police HQ maintenance and repairs in excess of $50,000
BACKGROUND AND FINDINGS:
The Killeen Police Department is under contract with The Brandt Companies, LLC, for maintenance of the heating ventilation and air conditioning (HVAC) system at the police headquarters building. The contract is listed under TASB BuyBoard Purchasing Cooperative #558-18.
In addition to the HVAC maintenance contract, the department utilizes The Brandt Companies, for plumbing and electrical work. Maintenance and repairs at the Police Department Headquarters' (PDHQ) building are an ongoing process. The PD has numerous complex systems that require ongoing maintenance and occasional repairs. The current maintenance contract with The Brandt Companies supports routine HVAC maintenance, but any repairs are at an additional cost to the department. Any maintenance will be performed under TASB BuyBoard Contract #461-14.
These expenses, in addition to pre-budgeted maintenance and repairs performed under our existing maintenance contract, will cause expenses paid to this vendor to exceed $50,000 this fiscal year. Total expenditures could rise to approximately $75,000 during the current fiscal year.
THE ALTERNATIVES CONSIDERED:
1. Authorize the repairs and maintenance as proposed, or
2. Delay repairs and maintenance until FY 19-20.
Which alternative is recommended? Why?
The logical decision is to authorize continued maintenance and repairs as needed...
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