TITLE
Consider a memorandum/resolution awarding Bid 19-17, for a contract with D.I.J. Construction for pavement marking services.
SUMMARY
DATE: April 02, 2019
TO: Ronald L. Olson, City Manager
FROM: Danielle Singh, Interim Executive Director of Public Works
SUBJECT: Authorize the award of a contract to D.I.J. Construction for pavement marking services, Bid 19-17
BACKGROUND AND FINDINGS:
Pavement markings are intended to increase the safety and efficiency of roadway traffic by delineating the roadway path and specific traffic lanes. Pavement markings can communicate the information to road users like no other traffic control device. They provide information to road users related to the roadway alignment, vehicle positioning, and other important driving related tasks. The Street Operations Division requested bids for pavement marking services on Killeen roadways.
Two (2) vendors submitted bids: D.I.J. Construction and TRP Construction Group LLC. Bidders were instructed to bid items based upon an estimated quantity and various line items.
The lowest responsive and responsible bidder for the estimated quantities is outlined in the bid tabulation sheet.
Due to fluctuating market conditions of the materials, the bid solicitation requires that the contract term for the award shall be a two (2) year period, with firm pricing the first twelve (12) months with the option of a limited price increase for the latter twelve (12) months in the event of a cost increase in manufacturing. The price increase would be accompanied with appropriate documentation to justify increased costs. The contract may be extended for an additional four (4), six (6) month period(s), if so agreed by both parties.
THE ALTERNATIVES CONSIDERED:
Which alternative is recommended? Why?
The following alternatives were considered with this item:
1) Defer pavement marking maintenance to future fiscal years;
2) Perform pavement marking repairs in house with City Employees and equipment; o...
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