TITLE
Consider a memorandum/resolution approving a professional services agreement with Garver, LLC, for design of the rehabilitation of Taxiway B and all associated improvements on Robert Gray Army Airfield.
SUMMARY
DATE: January 8, 2019
TO: Ronald L. Olson, City Manager
FROM: Matthew Van Valkenburgh A.A.E., Executive Director of Aviation
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH GARVER, LLC
BACKGROUND AND FINDINGS:
In October 2018, staff applied for a supplementary discretionary Airport Improvement Program (AIP) grant for the rehabilitation of Taxiway B at Robert Gray Army Airfield (RGAAF). The project includes rehabilitation for full length of taxiway B (approximately 10,500 feet), the addition of shoulders to the taxiway to provide primary surface stabilization, electrical upgrades to the lighting, drainage improvements, and the rehabilitation of taxiway B3.
The Killeen Fort Hood Regional Airport (KFHRA) has been offered the opportunity by the Federal Aviation Administration (FAA) to compete for funding through the FAA supplemental discretionary grant program. KFHRA was selected as an airport with a need for development and limited funds to accomplish the development. This project was chosen following a meeting with the FAA that determined it was a priority safety and infrastructure project that would compete well for the funding. However, to be competitive and meet FAA timelines, it is imperative the project is designed as soon as possible.
Staff has negotiated a professional services agreement with Garver, LLC, our engineer of record chosen via a competitive process, in the amount of $701,400 for this design.
THE ALTERNATIVES CONSIDERED:
Alternatives considered: (1) Approve the agreement, or, (2) disapprove the agreement.
Which alternative is recommended? Why?
Alternative 1 is recommended. Completing the design is a prudent course of action and provides the Airport the opportunity to compete for the supplementary discretionary funding and be ready to construct if awarded a grant. This choice also offers an experienced team fully cognizant of Department of Defense requirements of a project on RGAAF.
CONFORMITY TO CITY POLICY:
Yes
FINANCIAL IMPACT:
Funding is from an interdepartmental loan between the City and the Department of Aviation in the amount of $701,400.
What is the amount of the expenditure in the current fiscal year? For future years?
$701,400 is budgeted in account number 524-0515-521-6901.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City Council approve the professional services agreement with Garver, LLC and authorize the City Manager or designee to execute same as well as any and all change orders or supplemental agreements within the amounts set by State and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties