TITLE
Consider a memorandum/resolution awarding Bid No. 19-04 for a Water and Sewer supply items purchase agreement with ACT Pipe and Supply, Ferguson Waterworks, and Zenner USA.
SUMMARY
DATE: December 4, 2018
TO: Ronald L. Olson, City Manager
FROM: David A. Olson, Executive Director of Public Works
SUBJECT: Authorize the Award of BID 19-04 - Water and Sewer Supply Items
BACKGROUND AND FINDINGS:
Notice was advertised Sunday October 28, 2018, and Sunday November 4, 2018, in the Killeen Daily Herald that the City of Killeen will receive sealed bids for the annual contract for water and sewer supply items. These items are used by the Water & Sewer Division of Public Works throughout the year to operate and maintain the water distribution system and sanitary sewer collection system. On Wednesday, November 14, 2018 at 3:15 p.m. bids were opened and read aloud on the 2nd floor RM# 215 at Building E 802 N. 2nd Street Killeen, Texas 76541.
Bidders Total Price
ACT Pipe and Supply 455,093.50
Ferguson Waterworks 623,046.00
Zenner Performance Meters, Inc. 132,974.25 partial bid
Thirkettle Corp dba Aqua Metrics Sales Co 139,139.00 partial bid
Bid 19-04 tabulation contains an itemized list of all supply items with the corresponding bid submissions received per vendor. Johnson Supply Company whom previously bid on 19-04 Water and Sewer Supply Items retracted their bid as of November 19, 2018.
THE ALTERNATIVES CONSIDERED:
1. Purchasing agent can request for individual orders per item, cost and quantity under $3,000.00.
2. Purchasing agent is required to request for multiple quotes per orders totaling over $3,000.00 - $49,999. Requiring a 3 Quote process and Purchase Order to be generated per requirements by the State of Texas.
3. Award a purchase agreement for the FY 2019-2020 under BID 19-04 Water and Sewer Supply Item in the estimated amount $250,000.00 to approve vendors per individual item, quantity, unit cost and extended price.
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