TITLE
Consider a memorandum/resolution authorizing the award of Bid No. 19-07 for Uniform Services.
SUMMARY
DATE: November 13, 2018
TO: Ronald L. Olson, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: Authorize the award of Uniform Services, Bid No. 19-07, to Cintas
BACKGROUND AND FINDINGS:
On October 23, 2018, at 2:00 pm, bids were opened and read aloud for the procurement of the City’s uniform services. A total of 361 City employees across the Aviation, Community Development, Community Services and Finance Departments require uniforms to help the City maintain a professional image and to clearly identify City workers to the public. Uniform services addressed by this contract include uniform rental, cleaning of uniforms and accessory items (e.g. floor mats, dust mops and shop towels). During the preceding three fiscal years, FY2016, FY2017 and FY2018, the cost of the uniform services for the departments included has been $181,951, $155,115 and $151,885, respectively.
Two vendors, Cintas and Unifirst, submitted bids and an interview was conducted with both companies. A panel of six employees evaluated the vendor bid proposals and interviews based on ten categories that include: purchase price, terms and conditions, reputation of the bidder and of the bidder’s goods/services, quality of bidder’s good/services, whether the goods/services meet City’s needs, bidder’s past relationship with the City, delivery/pick up process, sample invoice provided, three references provided and the Conflict of Interest Questionnaire provided.
The contract awarded under this bid is based upon the evaluation scores and will be for a term of three (3) years with the option to renew for two (2) additional one (1) year periods.
Summary of bid totals per uniform item requested at a weekly cost to rent and clean and rent only are shown below. Cintas submitted pricing based on of the U.S. Communities Cooperative Contract.
Vendor: Rent & Clean Weekly P...
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