TITLE
HOLD a public hearing to provide citizens the opportunity to comment, and City Council to discuss and consider the Interlocal Agreement and application of the Edward Byrne Memorial Justice Assistance Grant (JAG) for FY 2018.
SUMMARY
DATE: November 06, 2018
TO: Ronald L. Olson, City Manager
FROM: Charles Kimble, Chief of Police
SUBJECT: FY 2018 JAG Grant Award
BACKGROUND AND FINDINGS:
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program continues to provide agencies with the flexibility to prioritize and place justice funds where they are needed most.
The program award is allocated through an Inter-local agreement between Bell County, City of Killeen, and the City of Temple. The program provides single funding to grantees with no requirement for matching or local funds. Funds granted under the JAG have a four-year window for expenditure. All entities must agree to the reallocated amounts of the funds to receive the grant award.
The City of Killeen has been chosen to apply for the JAG award and submit the application for all parties involved. The City of Killeen is responsible for the administration of the funds including: distributing the funds, monitoring the award, submitting performance reports and assessment data, and providing ongoing assistance to any sub recipients of the funds.
JAG funding for Fiscal Year 2018 will be $82,370. An agreement has been made to distribute the program award as follows: City of Killeen $41,596, City of Temple $18,534, and Bell County $22,240.
The Killeen Police Department anticipates purchasing equipment to supply a Mobile Field Force that will be designed to provide rapid, organized and disciplined response to civil disorder, crowd control or other large scale incidents.
THE ALTERNATIVES CONSIDERED:
Which alternative is recommended? Why?
1) Find another source of funding to purchase the requested Mobile Field Force equipment.
2) Not purchase equipment to outfit a Mobile Field Force.
3) Accept these funds and utilize them to help purchase equipment to supply a Mobile Field Force program for the Police Department
Alternative number three is recommended as these are non-matching funds and will allow the department to implement Mobile Field Force program that would very likely not be possible otherwise due to lack of budgeted funding.
CONFORMITY TO CITY POLICY:
Acceptance of this grant conforms to City policy.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The maximum expenditure for Killeen will be $41,596. The length of the award is from October 1, 2017 to September 30, 2021. There are no City matching funds required.
Is this a one-time or recurring expenditure?
One-time expenditure.
Is this expenditure budgeted?
No.
If not, where will the money come from?
Federal JAG grant funds.
Is there a sufficient amount in the budgeted line-item for this expenditure?
No. A budget amendment is required once the funds are awarded.
RECOMMENDATION:
Staff recommends that City Council approve the submission of the 2018 Edward Byrne Memorial Justice Assistance Grant through the Killeen Police Department on behalf of all parties involved; the City Manager to sign the Inter-local agreement; and to permit the Killeen Police Department to allocate and administer the duties required by the grant.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
JAG 2018 Inter-Local Agreement
JAG 2018 Local Terms & Conditions