TITLE
Consider a memorandum/resolution authorizing an agreement for HVAC repairs at the Police Department Headquarters.
SUMMARY
DATE: September 4, 2018
TO: Ronald L. Olson, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Police HQ HVAC Repairs and expenses
BACKGROUND AND FINDINGS:
The Killeen Police Department is under contract with The Brandt Companies, LLC. for maintenance of the HVAC system at the police headquarters building. The contract is listed under TASB BuyBoard Purchasing Cooperative #558-15. The proposed maintenance will be performed under TASB BuyBoard Contract #461-14.
In recent months, the Facility Supervisor has been monitoring issues with the JACE (Java Application Control Engine) controllers. The controllers facilitate communication between the HVAC system computer, thermostat and HVAC units. The current controllers are failing and obsolete, affecting the proper function of the HVAC system.
The Brandt Companies, LLC. has submitted a proposal to replace the controllers with modern N4 units. The work will also include upgrading the controller software and security of the system. Cost for the replacement and system upgrade is $25,995.
During the time when the issue with the JACEs was discovered and now, another issue arose. The geothermal wells that provide cooling to the system are air locked. Pockets of air in the some of the wells have drastically reduced the efficiency of the cooling system. Leaving the problem unaddressed will place the system under strain and could damage the system or create other issues. Purging, filling and pressurizing the system will cost approximately $12,097.
These expenses, in addition to pre-budgeted maintenance and repairs performed under our existing maintenance contract will cause expenses paid to this vendor to exceed $50,000 this fiscal year.
THE ALTERNATIVES CONSIDERED:
Authorize the repairs and service as p...
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