TITLE
Consider a memorandum/resolution awarding a contract to RUSHWORKS for the Council Chambers Technology Project.
SUMMARY
DATE: August 21, 2018
TO: Ronald L. Olson, City Manager
FROM: Hilary Shine, Executive Director of Communications
SUBJECT: Award of contract to RUSHWORKS for the Council Chambers Technology Project
BACKGROUND AND FINDINGS:
City Council approved reconstruction of City Council Chambers with adoption of the FY 2018 Budget. The project includes both structural and technical components. Both components were originally bid as one project, Bid No. 18-14 Killeen City Hall Council Chambers Remodel Project; however, the technology portion was removed from the initial project bids due to large pricing discrepancies. City Council awarded Bid No. 18-14 to Mitchell Construction June 25, 2018 in the amount of $277,407.73. That project is now underway.
In order to complete the technology portion of the project and to ensure the best value for the City, the City Manager authorized issuance of a request for proposal. RFP No. 18-20 Council Chambers Technology Project was issued July 15, 2018. The RFP sought an experienced vendor to design and install modern meeting production technology and equipment to complement the reconstructed City Council Chambers and to meet the following goals:
? Provide an excellent user and viewer experience
? Update all sound, video and display equipment
? Add modern meeting management controls and equipment
? Integrate new technology with existing systems
? Ensure compliance with disability standards
A pre-proposal meeting was held July 20, 2018. One vendor attended, and notes from the meeting with that vendor were published on the City website for review by other vendors.
RFPs were due July 30, 2018 at 2 p.m. One proposal was received from RUSHWORKS in the amount of $143,821.00.
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