TITLE
Consider a memorandum/resolution authorizing the award of a construction contract to TTG Utilities LP to construct the 2018 Minor Drainage Capital Improvement Projects.
SUMMARY
DATE: August 6, 2018
TO: Ronald L. Olson, City Manager
FROM: David Olson, Executive Director of Public Works
SUBJECT: Authorize the Award of a Construction Contract to TTG Utilities, LP for the 2018 Minor Drainage Capital Improvement Projects
BACKGROUND AND FINDINGS:
On July 3, 2018, the City Manager authorized the advertisement of the 2018 Minor Drainage Capital Improvement Projects (CIP). On Wednesday, August 1, 2018, bids were opened and read aloud for the construction of the 2018 Minor Drainage CIP projects. Four contractors submitted bids on this project. The bids are as follows:
|
BIDDERS |
Base Bid |
Bid Alternate |
|
TTG Utilities, LP |
$484,288.00 |
$ 2,408.00 |
|
B-Corp Utilities, Inc. |
$544,492.80 |
$12,943.00 |
|
JKB Construction Company, LLC |
$554,106.25 |
$ 4,816.00 |
|
Bell Contractors, Inc. |
$887,432.19 |
$ 9,589.86 |
THE ALTERNATIVES CONSIDERED:
1. Award a construction contract for the base bid and the bid alternate to TTG Utilities, LP. This alternative will allow the project to be completed.
2. Reject bids to abandon the project.
3. Re-scope and re-bid the project to add or eliminate aspects of the project. This alternative would likely result in higher expenses for the project.
Which alternative is recommended? Why?
Staff recommends Alternative 1 as described above to complete the necessary construction repairs. The proposed contract is within budget identified for this project. Construction of the base bid and the bid alternate will address structural failures, erosion, and public safety concerns.
CONFORMITY TO CITY POLICY:
Authorizing a construction contract with TTG Utilities, LP for the construction of the 2018 Minor CIP Drainage Improvement Projects conforms to all state and city purchasing policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Funding for this project will be encumbered in the amount of $486,696.00 within the current fiscal year. The contract will be expensed over two fiscal years as per the deliverable timeline within the construction contract. These two project areas are within drainage easements, and as such are a part of the drainage maintenance rotation. No additional annual operational funding will be necessary for the maintenance of this drainage infrastructure.
Is this expenditure budgeted? If not, where will the money come from?
Funding for the project will be available following approval of the corresponding budget amendment. The money for the project will come from the 2006 CO Bond funds in the amount of $154,348 and the Drainage Utility CIP Fund in the amount of $332,348.
Is there a sufficient amount in the budgeted line-item for this expenditure?
Following approval of the corresponding budget amendment.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or designee to enter into an agreement with TTG Utilities, LP for a construction contract to construct the base bid and bid alternate for the 2018 Minor Drainage Capital Improvement Projects in the amount of $486,696.00, and that the City Manager or designee is expressly authorized to execute any and all changes within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Letter of Recommendation
Bid Tabulation
Certificate of Interested Parties