TITLE
Consider a memorandum/resolution to purchase police uniforms and armor in excess of $50,000 from Miller Uniforms and Emblems, Inc.
SUMMARY
DATE: June 19, 2018
TO: Ronald L. Olson, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Purchase in excess of $50,000 for uniforms and armor
BACKGROUND AND FINDINGS:
The Killeen Police Department provides uniforms for all uniformed personnel in addition to soft body armor for sworn personnel. Uniforms and body armor are purchased multiple times throughout the year on an as-needed basis. The department has purchased these items primarily from Miller Uniforms and Emblems, Inc. in Austin, Texas for several years. All items and are purchased through the Texas Association of School Boards (TASB) BuyBoard Purchasing Cooperative, current contract #524-17, expiring March 31, 2020. The department frequently receives quantity discounts below the contract price. Cumulative purchases throughout the year exceed $50,000, requiring council approval. The department projects spending in excess of $85,000 for FY 17-18 based on projected needs and the current hiring cycle.
Although Miller Uniforms and Emblems, Inc. is a member of a state purchasing cooperative with pre-negotiated prices, the city requires competitive bids through other vendors. Bids were received from three vendors, Miller Uniforms and Emblems, Inc., Nardis Public Safety and Got You Covered Uniforms. Miller Uniforms and Emblems, Inc. was the only vendor to submit a complete bid with all requested items included. Although each vendor provided a few different items at the lowest quoted price, Miller Uniforms and Emblems, Inc. was the most complete and was the lowest of the three for soft body armor by $150 per unit. Based on the information in the quotes and the established and responsive customer service provided by Miller Uniform, staff believes they represent the best value option...
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