TITLE
Consider a memorandum/resolution authorizing the City Manager to execute an Interlocal agreement with the City of Harker Heights to construct a portion of the Heritage Oaks Hike and Bike Trail Segment, 3A within the City of Harker Heights jurisdiction.
SUMMARY
DATE: October 17, 2017
TO: Ronald L. Olson, City Manager
FROM: David A. Olson, Executive Director of Public Works
SUBJECT: Authorize the City Manager to execute an inter-local agreement with the City of Harker Heights to construct a portion of the Heritage Oaks Hike and Bike Trail, Segment 3A within the City of Harker Heights Jurisdiction.
BACKGROUND AND FINDINGS:
In January 2016, the City of Killeen submitted an application for federal funding associated with the Rosewood Drive Extension and Heritage Oaks Hike and Bike Trail projects. A portion of that plan included a connection from the trail along Rosewood Drive to Purser Park in Harker Heights. This segment was included in the project to increase the project score for federal funding by including a regional connection. The estimated construction cost of this connection within the City of Harker Heights city limits is approximately $18,500 of which the City of Killeen was awarded 80% ($14,800) federal funding through the Transportation Alternatives Program.
The interlocal agreement (ILA) states the terms and conditions associated with the construction, contract administration, and dedication of the project. The City of Killeen will be responsible for designing, bidding, and constructing the project. The City of Harker Heights (COHH) will be responsible for furnishing necessary easements/rights-of way, issuing required COHH permits, and accepting long term maintenance of facilities located within their corporate limits.
THE ALTERNATIVES CONSIDERED:
City staff considered two alternatives: 1) Enter into an ILA for the construction of the regional connection to Purser Park. 2) Do not construct the regional connection.
Which alternative is recommended? Why?
City staff recommends that we construct the regional connection to Purser Park using the ILA as a means to do so. Failure to construct this portion of the trail could result in risking the award of future funding to the City of Killeen and prevent us from building this important regional connection.
CONFORMITY TO CITY POLICY:
This item conforms with City policy.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
There is no direct cost associated with the execution of the interlocal agreement; however, the execution of this agreement demonstrates intent to construct the trail referenced in the agreement as part of the Rosewood Drive Extension project. The cost for this portion of trail construction is estimated to be $18,500 over the course of two fiscal years. This agreement will allow for the dedication of the associated infrastructure located within the Harker Heights city limits to the COHH, therefore reducing the long term maintenance costs associated with this infrastructure.
Is this expenditure budgeted?
Yes, funds are available in the Rosewood Drive Extension accounts.
RECOMMENDATION:
City staff recommends that the City Council authorize the City Manager to enter into an interlocal agreement with the City of Harker Heights for the construction of the Heritage Oaks Hike and Bike Trail Segment 3A within the corporate limits of the City of Harker Heights.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Interlocal Agreement
Plan
Survey