TITLE
Consider a memorandum/resolution authorizing a lease agreement with Professional Turf Products, L.P./PNC Finance for parks, athletic fields, and greenbelt mowers for Parks and Public Grounds via the BuyBoard.
SUMMARY
DATE: October 17, 2017
TO: Ronald L. Olson, City Manager
FROM: Brett Williams, Executive Director of Community Services
SUBJECT: Lease agreement for Parks and Public Grounds mowing equipment
BACKGROUND AND FINDINGS:
Parks and Public Grounds provides daily maintenance of public parks and greenbelts. The maintenance of turf grass is done utilizing specialized equipment. Mowing routines associated with turf grass subject this equipment to excessive usage. Parks and Public Grounds mowers are utilized in more than 3,100 hours per year. Due to the high amount of usage placed on these specialized pieces of equipment, they are subject to maintenance issues at a greater frequency than typical mowing equipment.
Parks and Public Grounds staff identified cost savings related to maintenance by changing the approach taken to procure mowing equipment. The change involved leasing mowing equipment as opposed to the traditional method of procurement via outright purchase. This change in approach results in staff having access to modern, up-to-date equipment that is covered via warranty for the duration of the lease. In addition, the lease option allows the financial burden to be distributed over three years. The proposed lease option features three riding mowers and one walk behind mower. The annual lease amount is $14,711.76.
THE ALTERNATIVES CONSIDERED:
Staff could utilize the outright purchase method to procure mowing equipment. The outright purchase approach would result in a fiscal impact of $54,079.24 for the current fiscal year. The City would own the equipment and would have a warranty for three years. The FY17-...
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