TITLE
Consider a memorandum/resolution for the acquisition of Axon Taser X26P conducted electrical weapons and related accessories for the Killeen Police Department.
SUMMARY
DATE: August 1, 2017
TO: Ronald L. Olson, City Manager
FROM: Margaret Young, Interim Chief of Police
SUBJECT: TASER CEW Replacements
BACKGROUND AND FINDINGS:
The Police Department needs to replace 132 TASERs that have reached the end of their service life. These 132 TASERs are more than five years old and out of warranty. Axon recommends replacement of all TASERs at five years and will not service or repair TASERs more five years old. The Police Department recommends replacing 132 TASER CEWs utilizing Axon’s five-year extended purchase plan, Taser60, for a total cost of $162,650.
THE ALTERNATIVES CONSIDERED:
Which alternative is recommended? Why?
1) Discontinue or reduce issuance of TASER CEWs.
This option would limit an officer’s less-than-lethal force options and is not recommended.
2) Replace TASER CEWs individually as they fail.
This option could generate a significant liability risk and is not recommended.
3) Replace only 90 TASER CEWs instituting a program where each CEW is “hot seated" i.e. issued out on a continuous basis instead of to individual officers.
This option would cause premature wear and tear on the units and batteries and is not recommended.
4) Purchase 132 TASER CEWs outright. Although this is the option that has been used in the past, it is not optimum as it requires
a large outlay of funds at one time; current funding is not sufficient to replace all units that have reached the end of their service life.
Alternatives 1-3 are not recommended and alternative 4 is not economically viable. The cuirrent cost to purchase 132 TASER CEWs and related accessories outright is $188,470, and these devices with only a one-year warranty. Pricing to obtain the same quantity of TASER CEWs and accessories utilizing the TASER 60 program will total $162,65 at the end of the five-year program (less than $34,848 / year). The CEWs acquired through the TASER 60 program are covered by a five-year repair/replacement warranty. Acquiring 132 TASER CEWs utilizing the TASER 60 extended purchase program is the most efficient and cost effective option.
CONFORMITY TO CITY POLICY:
This acquisition would be conducted as a sole source purchase and, as such, would conform with state and local purchasing policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Utilizing Axon’s extended purchase plan, TASER 60, the cost for this acquisition will be $21,648 for the first year and $34,848 per year for the next four years, for a total cost of $162,650. This price includes $1,610 for shipping and a $100 per unit trade in allowance for 132 CEWs ($13,200) that is applied to the first year payment.
Is this a one-time or recurring expenditure?
The period for this purchase plan is five years, as described above.
Is this expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
There is sufficient funding currently available in the 010-6000-441.41-65 account for the first year’s installment of $21,648. Sufficient funding was requested in the FY2017/2018 budget in the 010-6000-441.46-35 account to cover the second annual installment of $34,848. Based on the assumption that funding will remain steady for the following several years, it is reasonable to anticipate that funding will also be available for the remaining three (3) installments of $34,848. This program would be completed in FY 2020/2021; then there would be an assessment to determine future steps.
RECOMMENDATION:
The Department recommends the acquisition of 132 TASER CEW packages from Axon at a total cost of $162,650, utilizing the TASER 60 extended purchase plan and taking advantage of the current trade-in rebate.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Sole Source Letter
Terms and Conditions
Purchasing Options
Certificate of Interested Parties