TITLE
Consider a memorandum/resolution authorizing the procurement of fleet tires.
SUMMARY
AGENDA ITEM
Procurement of Fleet Tires
ORIGINATING DEPARTMENT
Fleet Services
BACKGROUND INFORMATION
The City of Killeen Fleet Services Division is responsible for purchasing, maintaining, and repairing approximately 1,000 pieces of motorized equipment currently utilized by the City. These activities include supplying the tire needs of those pieces of equipment; the costs are then charged back to the corresponding City departments. During the preceding fiscal year, the tires purchased through our cooperative dealer totaled $226,316.00.
DISCUSSION/CONCLUSION
Due to the wide variety of tires required and the patterns of their use, the tires are purchased as needed throughout the year rather than on a regularly-scheduled basis. The City of Killeen is a member of several purchasing cooperatives that are in compliance with the Texas Local Government Code section 271.102. Purchases through a cooperative satisfy competitive bid requirements. Southern Tire Mart is included in these cooperatives and is our current vendor. These tires would continue to be purchased from Southern Tire Mart of Waco, TX, pursuant to BuyBoard contract #470-14.
FISCAL IMPACT
Based upon the last year’s expenditures for tires and recently-published 2017 pricing, it is anticipated that the City could again spend approximately $226,000.00 in FY17.
RECOMMENDATION
Staff recommends approval of the anticipated expenditure of $226,000.00 in FY17 for tires purchased from Southern Tire Mart that are then charged back to the various City departments and divisions as authorized in the FY17 budget, and that the City Manager or designee is expressly authorized to execute any and all change orders within the amounts set by state and local law.