Title
Consider Minutes of Regular City Council Meeting of October 11, 2016.
Summary
City of Killeen
Regular City Council Meeting
Killeen City Hall
October 11, 2016 at 6:17 p.m.
Presiding: Mayor Jose L. Segarra
Attending: Mayor Pro-Tem Brockley Moore, Councilmembers Jim Kilpatrick, Juan Rivera, Shirley Fleming, Gregory Johnson, Jonathan Okray, and Richard Young
Also attending were Assistant City Manager Lillian Ann Farris, City Attorney Kathryn Davis, City Secretary Dianna Barker, and Sergeant-at-Arms Gilman.
Mr. Jones gave the invocation, and Councilmember Kilpatrick deferred leading everyone in the Pledge of Allegiance to James Ralston.
Approval of Agenda
Motion was made by Mayor Pro-Tem Moore to approve the agenda postponing OR-16-020 from consideration. Motion seconded by Councilmember Fleming. The motion carried unanimously.
Minutes
Motion was made by Councilmember Kilpatrick to approve the minutes of the September 27th Regular City Council meeting and the October 4th Special City Council meeting. Motion was seconded by Councilmember Young. Motion carried unanimously.
Resolutions
RS-16-120 Consider a memorandum/resolution awarding Bid No. 16-11 for the procurement of supplies and materials needed for new services, repairs, and maintenance to the water distribution system.
Staff comments: David Olson
Staff recommends that the following vendors are awarded the corresponding bids and that the Interim City Manager is expressly authorized to execute any and all change orders within the amounts set by state and local law.
Section 1
Items 1 - 2: Staff recommends that these items be awarded to Ferguson Waterworks.
Items 3 - 10: Staff recommends that these items be awarded to ACT Pipe & Supply.
Section 2
Items 1 & 3: Staff recommends that these items be awarded to Zenner Performance Meters Inc.
Items 2 & 4: Staff recommends that these items be awarded to Thirkettle Corporation dba Aqua Metric Sales Company.
Item 5: Staff recommends that this item be awarded to ACT Pipe & Supply.
Section 3
Items 1, 3, 9, & 10: Staff recommends that these items be awarded to HD Supply Waterworks.
Items 2, 4-8, 12, 13, 15, 16, & 19: Staff recommends that these items be awarded to ACT Pipe and Supply.
Items 11, 14, 17 & 18: Staff recommends that these items be awarded to Ferguson Waterworks.
Motion was made by Councilmember Young to approve RS-16-120. Motion was seconded by Councilmember Rivera. Motion carried unanimously.
RS-16-121 Consider a memorandum/resolution authorizing the rejection of Bid No. 16-12 for the construction of Brookhaven/Rancier Hike & Bike Trail.
Staff comments: David Olson
City staff recommends the City Council authorize rejection of Bid No. 16-12 for the Brookhaven/Rancier Hike & Bike Trail project due to the lack of a FPAA agreement. The Project will be re-advertised and re-bid.
Motion was made by Mayor Pro-Tem Moore to approve RS-16-121. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-16-122 Consider a memorandum/resolution awarding Bid No. 16-28 for renovation of the Army Radar Approach Control (ARAC) Building at Robert Gray Army Airfield to Unified Services of Texas, Inc.
Staff comments: Matthew Van Valkenburgh
Staff recommends City Council award a construction contract for the repair and rehabilitation of the ARAC to Unified Services of Texas, Inc. in the amount of $2,056,630. Additionally, that it authorize the acting City Manager to execute all necessary contract documents and all change orders or supplemental agreements for the project within the amounts set by state and local law.
Motion was made by Councilmember Okray to approve RS-16-122. Motion was seconded by Councilmember Rivera. Motion carried unanimously.
RS-16-123 Consider a memorandum/resolution approving Supplemental Agreement No. 3 to the professional services contract for engineering/design of the Army Radar Control Facility with Garver, LLC.
Staff comments: Matthew Van Valkenburgh
During the design process, several new and complicated elements were added to the project, including asbestos abatement, and it was determined the complexity of project was such that a full-time construction manager was necessary. To that end, staff negotiated a supplemental agreement with Garver for an additional $62,710.00 for a full-time onsite construction manager. Staff recommends the City Council approve Supplemental Agreement No. 3 for the ARAC Facility design with Garver, LLC and authorize the acting City Manager to execute same.
Motion was made by Councilmember Kilpatrick to approve RS-16-123. Motion was seconded by Councilmember Rivera. Motion carried 6 to 1 with Councilmember Johnson opposing.
RS-16-124 Consider a memorandum/resolution awarding Bid No. 16-26 for the construction of a Runway End Identifier Light (REIL) system at Skylark Field to F&W Electrical Contractors, Inc.
Staff comments: Matthew Van Valkenburgh
The bids were evaluated by representatives of Garver, LLC, the engineer of record, on behalf of staff. It was determined the bid from F&W Electrical Contractors, Inc. in the amount $54,453.00 was the lowest responsive and responsible bid for this project. Staff recommends City Council award a construction contract for the installation of the REIL system at Skylark Field to F&W Electrical Contractors, Inc. in the amount of $54,453.00. Additionally, that it authorize the acting City Manager to execute all necessary contract documents and all change orders or supplemental agreements for the project within the amounts set by state and local law.
Motion was made by Councilmember Fleming to approve RS-16-124. Motion was seconded by Mayor Pro-Tem Moore. Motion carried unanimously.
RS-16-125 Consider a memorandum/resolution appointing an Interim City Manager.
Motion was made by Councilmember Kilpatrick to appoint Police Chief Dennis Baldwin as Interim City Manager. Motion was seconded by Councilmember Rivera. Motion carried 4 to 3 with Councilmember Johnson, Councilmember Okray, and Mayor Pro-Tem Moore opposing.
Chief Baldwin will assign his Police Chief duties to Assistant Police Chief Young during his tenure as Interim City Manager. There will be no increase in pay or benefits for Chief Baldwin or Assistant Chief Young.
Councilmember Okray stated for the record that he did not participate in this decision.
Mayor Pro-Tem Moore stated that he has no problem with Chief Baldwin but does not believe he can do duties on both sides of the house.
Chief Baldwin addressed council and stated his commitment to provide leadership at all levels.
Ordinances
This item was postponed from consideration.
OR-16-020 Consider an ordinance to approve, for FY 17, suspension of compensation step increases for all city employees, including civil service employees. (Tabled from September 27, 2016 Regular City Council Meeting.)
Adjournment
With no further business, upon motion being made by Councilmember Okray, seconded by Councilmember Rivera, and unanimously approved, the meeting was adjourned at 6:37 p.m.