TITLE
Consider a memorandum/resolution approving an update to the City of Killeen Purchasing Manual.
SUMMARY
AGENDA ITEM
Approval of the City of Killeen Purchasing Manual
ORIGINATING DEPARTMENT
Support Services
BACKGROUND INFORMATION
The City of Killeen Purchasing Manual ensures that the City staff complies with requirements listed in the Texas Local Government Code and the City Charter. Staff published the current Purchasing Policy in October 2014. Support Services requested and consolidated feedback from City departments and generated an updated Purchasing Manual dated October 2016.
DISCUSSION/CONCLUSION
The attached updates and clarifies processes in the following areas:
Obtaining Goods and Services
Legal Requirements
Purchasing Thresholds
Competitive Procurement Process
Professional Services
Emergency Purchases
Accountability of Fixed Assets
Disposal of Equipment
Procurement Card (P-Card) Program
Sam's Club
Historically Underutilized Businesses (HUB)
Three-quote Exemptions
Sole/Single Source Justification
State Cooperative Purchasing Procedures
FISCAL IMPACT
There is no direct fiscal impact as a result of publishing the updated Purchasing Manual.
RECOMMENDATION
Staff recommends that the City Council approve the updated Purchasing Manual dated October 2016.