TITLE
Consider a memorandum/resolution authorizing the procurement of forty-two (42) vehicles within the FY16 Fleet Replacement Plan budget.
SUMMARY
AGENDA ITEM
Procurement of forty-two (42) vehicles within the FY16 Fleet Replacement Plan budget
ORIGINATING DEPARTMENT
Fleet Services
BACKGROUND INFORMATION
As part of the FY16 Fleet Replacement Plan budget, seventy (70) vehicles were designated for replacement. These vehicles have exceeded their useful life, are incurring increased repair costs, and are overdue for replacement. Of these seventy (70) vehicles, forty-two (42) were identified as those that could be successfully bid out. The remaining twenty-eight (28) vehicles required purchasing through co-ops due to the amount of customized equipment and specifications that were associated with them. Bid No. 16-16, “2016 or Newer Model Vehicles and Light Trucks,” was posted beginning April 3, 2016. In addition to posting the bid, thirty-two (32) area dealers were contacted. On May 2, 2016, seven (7) bid packets had been received and were then reviewed. Of those received, two (2) dealers had order deadline dates that could not be achieved and two (2) other dealers submitted incomplete bid packets. The resultant three (3) dealers and associated equipment were then evaluated as to which offered the best value for the City; the results are listed below.
DISCUSSION/CONCLUSION
As per Texas Local Government Code Sec. 252.021, and the City's purchasing policy, an invitation for bids to procure these vehicles was advertised. Based on these bids, the following acquisitions are requested for procurement consideration and are needed at this time.
1. PURCHASE OF EIGHT (8) COMPACT SEDANS (for Police Department)
Low bid was received from Silsbee Ford and will comply with the City of Killeen's list of specifications.
Silsbee Ford Focus SE $16,69...
Click here for full text