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Consider a memorandum/resolution adopting the Arts Commission Rules and Regulations.
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DATE: February 18, 2025
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Arts Commission Requested Rule Changes
BACKGROUND AND FINDINGS:
The Killeen Arts Commission Rules and Regulations provide the basic framework for the Arts Commission to administer grants for the arts. Revisions have been approved several times to enhance the operation of the Commission and facilitate the Commission in accomplishing its mission. The rules were last revised in September 2022.
Beginning in October 2024, the Arts Commission's Rules and Regulations subcommittee and City staff reviewed the current document and presented recommended changes to the Arts Commission for discussion and consideration. In December 2024, the Commission voted to accept the changes and to approve the document. The changes to the rules and regulations must be approved by City Council to be effective.
Significant changes include:
* Section I 101. Organization.
o Added language to read Commission members must live in the City of Killeen. (Page 1)
* Section II 207.B. Commission Member Attendance
o Added language to read Commissioners allowed to participate in virtual meetings if physical quorum is met. (Page 4)
* Section II 207.C. Commission Member Attendance
o Changed language to read Commissioners may recommend removal of a Commissioner with 5 or more absences in a year. (Page 4)
* Section IV 401. Tax and Grant Revenue Allocations
o Changed to Remove language allowing grantees to drawdown funds prior to their event. (Page 5)
* Section IV 403.A Allocation of Arts Commission Grants
o Added language preventing an applicant's grant request to exceed 50% of total grant requests (Page 7)
* Section IV 403.B7 Allocation of Arts Commission Grants
o Added grant application grading criteria based on reasonableness of the requested funding (Page 8)
* Se...
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