Title
Consider a memorandum/resolution authorizing a Letter of Agreement for the purchase and installation of equipment, in an amount not to exceed $1,113,848, and a Contract Amendment for software support and hosting services, in the amount of $107,158, with Aqua-Metric Sales Company for Phase 2 of the Water Meter Replacement Program.
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DATE: June 4, 2024
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution of a Letter of Agreement and a Contract Amendment with Aqua-Metric Sales Company for Phase 2 of the Water Meter Replacement Program
BACKGROUND AND FINDINGS:
On January 24, 2023, City Council approved the purchase and installation of the Sensus Flexnet advanced metering infrastructure (AMI) system which included 5,000 radios and one base station. This first phase of the water meter replacement program is complete, and Utility Collections is now receiving automated meter readings from the first 5,000 "smart" water meters. The combination of the Sensus iPERL water meters and the Sensus Flexnet AMI system is working well, and staff is confident that this combination provides the best value in meeting the City's "smart" water metering needs.
Aqua-Metric Sales Company, who provided all the components for Phase 1 of the water meter replacement program, submitted a quote from the HGAC Buy purchasing cooperative Contract No. WM09-20 in the amount of $1,113,848 to: (1) provide 5,000 radios and one base station and (2) install and configure 5,000 iPERL meters, 5,000 radios, one base station, and AMI software.
Aqua-Metric also submitted a contract amendment to their original five-year software support and hosting services agreement. The amendment includes an additional 5,000 radios in Year Two of the agreement. This contract amendment increases the original five-year agreement from $141,089 to $248,247.
THE ALTERNATIVES CONSIDERED:
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Which alternative is recommended? Why?
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