Title
Consider a memorandum/resolution authorizing a Letter of Agreement, with Aqua-Metric Sales Company, for Phase 3 of the Water Meter Replacement Program, in an amount of $1,305,192.78.
Body
DATE: October 21, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, City Engineer
SUBJECT: Authorize the execution of a Letter of Agreement with Aqua-Metric Sales Company for Phase 3 of the Water Meter Replacement Program
BACKGROUND AND FINDINGS:
On June 11, 2024, City Council approved the purchase and installation of Phase 2 of the Sensus Flexnet advanced metering infrastructure (AMI) system, which included 5,000 radios and one base station. The second phase of the water meter replacement program is complete, and Utility Collections is now receiving automated meter readings from the first 10,000 "smart" water meters. The combination of the Sensus iPERL water meters and the Sensus Flexnet AMI system is working well, and staff is confident that this combination provides the best value in meeting the city's "smart" water metering needs.
Aqua-Metric Sales Company, who provided all the components for Phases 1 and 2 of the water meter replacement program, submitted a quote from the HGAC Buy purchasing cooperative Contract No. WM09-20, in an amount of $1,305,192.78, to: 1) provide 5,117 radios, and 2) install and configure 4,544 iPERL residential meters, 297 larger commercial meters, 5,117 radios, and AMI software. Since no commercial meters were replaced in Phases 1 and 2, Phase 3 will include many of the larger commercial meters (sizes 11/2" to 6") from the Phase 1 through 3 replacement areas and will place them on the AMI system.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The purchase and installation of smart water metering components from Aqua-Metric Sales Company will be completed through HGAC Buy Purchasing Cooperative Contract No. WM09-20. Purchases made through a cooperative contra...
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