TITLE
Consider a memorandum/resolution awarding Bid No. 15-18 and Bid No. 15-19 for facility renovations at 101 East Avenue D (aka Cornerstone).
SUMMARY
AGENDA ITEM
Awarding bids 15-18 and 15-19 for Cornerstone renovations
ORIGINATING DEPARTMENT
Support Services
BACKGROUND INFORMATION
In August 2013, staff began exploring the potential renovation of 101 E Ave D (aka Cornerstone). The intent was to achieve resource efficiencies by moving Information Technology Services from leased space ($45,600 per year) to city-owned space, providing the City Secretary an area for archival storage and tasking Support Services to coordinate the renovation process.
In October 2013, contractors completed asbestos abatement and removed interior, non-load bearing walls. Staff found no structural issues, identified funding sources, and recommended the renovation proceed. The city manager agreed. Staff then coordinated architectural and engineering (A&E) designs with LS Johntson, integrated energy system efficiencies proposed by L5E, and issued a consolidated renovation bid in May 2014.
In July 2014, the city opened six bid responses. Staff recommended, and the council approved, rejection of all bids because each exceeded projections by at least $150,000.
In September 2014, staff completed A&E designs and secured permit approval with Building Inspections.
In October 2014, staff completed an energy audit; coordinated an onsite Oncor assessment; and initiated plumbing, concrete, and mechanical demolition.
In December 2014, contractors removed interior mechanical and plumbing fixtures and council approved the staff request for $350,000 from the General Fund to fund reconstruction.
In January 2015, staff coordinated the integration of server room and power/network connection changes and physical security features into the A&E design plan.
In March 2015, staff coordinated separate bids for the energy package (15-18) and general c...
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