Title
Consider a memorandum/resolution authorizing the procurement of computer hardware from GTS Technology Solutions through the Texas Department of Information Resources (DIR) in the amount of $343,316.50.
Body
DATE: November 03, 2026
TO: Laurie Wilson, Interim City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Computer Hardware
BACKGROUND AND FINDINGS:
The City’s computer replacement program provides for the planned replacement of aging desktop and laptop computers that have reached or exceeded their recommended service life. Maintaining a regular replacement cycle helps ensure employees have reliable, secure, and supported technology necessary to provide City services.
Many department computers have exceeded their useful life (average 7 years) and become inefficient in performing normal functions. Over time, these resources wear, age, and become obsolete causing performance degradation and an excessive need for support and repair. This results in a loss of reliability and productivity for staff and an increase in labor and equipment costs to maintain the environment at an acceptable level. While technology changes rapidly, these old computers eventually stop working and staff will not be able to locate compatible hardware needed for repairs.
The proposed replacement will address outdated equipment that may no longer meet current performance, security, or operating system requirements. Replacing these devices proactively reduces equipment failures, improves cybersecurity, standardizes the City’s technology environment, and helps minimize disruptions to daily operations.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase computer hardware and equipment from GTS Technology Solutions through the Texas DIR-CPO-5792-R contract. Purchases made through a cooperative contr...
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